Title
Consider a memorandum/resolution authorizing the procurement of Dell PowerStore hardware from GTS Technology Solutions, in the amount of $285,330.00.
Body
DATE: June 17, 2025
TO: Kent Cagle, City Manager
FROM: Willie Resto, Executive Director of Information Technology
SUBJECT: Procurement of Storage Hardware
BACKGROUND AND FINDINGS:
In 2020, the city implemented a centralized storage solution by deploying a Dell Compellent at the Information Technolgy Data Center accommodating our virtual infrastructure and associated data. Due to the SANS age, the manufacturer will no longer offer warranty or service coverage after 2026.
GTS and Dell engineers have proposed the following components for the storage refresh and networking project: Two Dell PowerStore 500T Storage Appliances. This proposal will expand City storage capabilities, safeguard current City data, and add a much-needed redundancies in event of any future failure. This replaces the current SANS storage with newer storage systems that will replace end-of-life storage that holds critical City data as well as add much needed redundancy due to its larger capacity. It would also resolve the issues stated above, alleviate the risk of data loss due to hardware failures, provide enhanced performance with faster, more reliable solid-state drive technology, deliver more advanced operational features, and would be equipped to host performance-demanding applications.
The expenditure is necessary to upgrade the City's storage and networking infrastructure to meet current and future demands. The two PowerStore 500T storage appliances are quoted through the Texas DIR contract DIR-CPO-5792 in the amount of $285,330 and includes a five-year warranty and support plan. This is budgeted in the FY 25 Information Technology Department Capital Improvement Plan.
THE ALTERNATIVES CONSIDERED:
N/A
Which alternative is recommended? Why?
N/A
CONFORMITY TO CITY POLICY:
The Information Technology Department is seeking approval to purchase computer hardware from GTS Technology Solutions through Texas DIR purchasing contract DIR-CPO-5792. Purchases made through a cooperative contract are exempt from the competitive bidding process as stated in the Texas Local Government Code (TLGC) section 271.102, subchapter F; a local government that purchases goods or services under this subchapter satisfies any state law requiring the local government to seek competitive bids for the purchase of goods or services.
FINANCIAL IMPACT:
What is the amount of the revenue/expenditure in the current fiscal year? For future years?
Hardware purchases are projected to be $285,330.
Is this a one-time or recurring revenue/expenditure?
This is a one-time expenditure.
Is this revenue/expenditure budgeted?
Yes, funds are available in the Information Technology Fund, Capital Outlay/Computer Hardware account 627-56305-180-181-925006.
If not, where will the money come from?
N/A
Is there a sufficient amount in the budgeted line-item for this revenue/expenditure?
Yes.
RECOMMENDATION:
Staff recommends that City Council approve the procurement of Dell PowerStore hardware from GTS Technology Solutions using Texas DIR contract DIR-CPO-5792 in the amount of $285,330 and that the City Manager or designee be authorized to execute any change orders as permitted by state and local law.
DEPARTMENTAL CLEARANCES:
Finance
Legal
ATTACHED SUPPORTING DOCUMENTS:
Quote
Contract Verification
Certificate of Interested Parties
Presentation