TITLE
Consider a memorandum/resolution authorizing the procurement of pistol, rifle, and shotgun ammunition for the Police Department.
SUMMARY
AGENDA ITEM
PROCUREMENT OF AMMUNITION FOR THE POLICE DEPARTMENT
ORIGINATING DEPARTMENT
POLICE DEPARTMENT
BACKGROUND INFORMATION
The Killeen Police Department utilizes ammunition for duty and training purposes. Ammunition is a consumable item and is replaced as necessary to support the Police Department’s mission and training requirements. Ammunition to be purchased will include rifle, pistol, and shotgun ammunition for both practice and duty use. Expenditures for ammunition this year will exceed $50,000 but are not projected to exceed $148,898.
DISCUSSION/CONCLUSION
The City of Killeen is a member of eight (8) purchasing cooperatives that are in compliance with Texas Local Government Code section 271.102. Cooperative purchasing allows a group of buyers with a common interest to pool their buying power in order to negotiate a more favorable pricing on goods and services. Cooperatives are also known as group purchasing organizations or purchasing consortiums. They enable member organizations to aggregate volume of specific commodities, and in doing so, achieve better pricing than they could have on their own. Procurement of ammunition will be through the Texas Buy Board # 432-13 and Texas State Contract # 680-A1, based on availability. Purchasing through the Texas BuyBoard and Texas State Contract (TXSmartBuy) satisfies the competitive procure requirement.
FISCAL IMPACT
Funding of $148,898 in the 010-6000-441.41-63 account was approved for the purchase of ammunition in the FY 16-17 budget. Of the original amount budgeted, $65,142 remains unencumbered. The combined cost of these purchases will not exceed $65,142 and, therefore, will not exceed remaining unencumbered funds.
RECOMMENDATION
The Staff recommends the acquisition of police ammunition acquired from GT Distributors through Texas State Contract and State Buy Board of up to $65,142, and that the City Manager or designee is expressly authorized to execute any and all change orders within the amounts set by state and local law.