Title
Consider a memorandum/resolution authorizing a construction contract with Insituform Technologies, LLC, for the Water Line Rehabilitation Phase 1 Project, in the amount of $2,798,170.
Body
DATE: August 20, 2024
TO: Kent Cagle, City Manager
FROM: Edwin Revell, Executive Director of Development Services
SUBJECT: Authorize a Construction Contract with Insituform Technologies, LLC for the Water Line Rehabilitation Phase 1 Project
BACKGROUND AND FINDINGS:
The 2019 Water and Wastewater Master Plan includes project R1W - Water Line Replacement or Rehabilitation. In 2023, VODA.ai completed an artificial intelligence (AI) analysis of the City’s 700-miles of water mains and a ranking of the City’s most vulnerable mains by their likelihood of failure. The top 100 most vulnerable water mains are all located north of Interstate 14 and west of 38th Street. City staff obtained an estimate from an engineering design team for a traditional design, bid, and build approach as well as an estimate through the Local Government Purchasing Cooperative. Staff found the Local Government Purchasing Cooperative to be the most cost-effective approach for this project.
Insituform Technologies, LLC submitted a State of Texas Buyboard proposal utilizing Government Purchasing Cooperative Contract No. 730-24 administered through the Texas Buyboard for the replacement/rehabilitation of eighteen of the top twenty most vulnerable mains as assessed by VODA.ai’s analysis. This proposal includes the replacement of these eighteen water mains and their appurtenances as well as the reconnection of all water services that are serviced by these mains.
City staff has reviewed Insituform Technologies’ Buyboard proposal and found it to provide the best value to the city for this project. Insituform Technologies has extensive experience with water main replacement/rehabilitation and they have done very good work on several other rehabilitation projects for the city.
THE ALTERNATIVES CONSIDERED:
N/A
Which alternative is recommended? Why?
N/A
CONFORMITY TO CITY POLICY:
This item conforms to state and local policies. Insituform Technologies, LLC is on the cooperative purchasing Buyboard contract # 730-24. Purchases made through a cooperative contract are exempt from the competitive bidding process as stated in Texas Local Government Code (TLGC) section 271.102, subchapter F;” a local government that purchases goods or services under this subchapter satisfies any state law requiring the local government to seek competitive bids for the purchase of the goods or services.”
FINANCIAL IMPACT:
What is the amount of the revenue/expenditure in the current fiscal year? For future years?
Total amount of $2,798,170 will be encumbered in FY 2024, with charges processed throughout FY 2024 and FY 2025 until complete. Funds will be available in account number 387-8934-493.69-03.
Is this a one-time or recurring revenue/expenditure?
This is a one-time expenditure.
Is this revenue/expenditure budgeted?
Yes, funds will be available within account number 387-8934-493.69-03.
If not, where will the money come from?
N/A
Is there a sufficient amount in the budgeted line-item for this revenue/expenditure?
Yes
RECOMMENDATION:
That the City Council authorize the City Manager, or designee to execute a construction contract with Insituform Technologies, LLC, for the Water Line Rehabilitation Phase 1 Project, in the amount of $2,798,170, and authorize the City Manager, or designee, to execute any and all change orders within the amounts set by State and Local law.
DEPARTMENTAL CLEARANCES:
Development Services
Finance
City Attorney
ATTACHED SUPPORTING DOCUMENTS:
Contract
Certificate of Interested Parties
Presentation