Title
Consider a memorandum/resolution authorizing the purchase to replace the interior doors at the Killeen Civic and Conference Center from Integrity One Solutions, in an amount of $82,558.
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DATE: May 7, 2024
TO: Kent Cagle, City Manager
FROM: Tiffanie McNair, Executive Director of Community Development
SUBJECT: KCCC Replacement of Interior Doors
BACKGROUND AND FINDINGS:
The Killeen Civic and Conference Center began operations in April 2002. The exit and side ballroom doors were replaced in FY 2023. Doors that were not replaced have suffered damages from patron and vendor usage. Several doors lack proper hinge mechanisms and cannot lock properly. The current appearance of the doors lacks a professional, inviting image as damages are highly visible.
THE ALTERNATIVES CONSIDERED:
N/A
Which alternative is recommended? Why?
N/A
CONFORMITY TO CITY POLICY:
Yes, purchasing from Integrity One Solutions confirms to city policy based on their TIPS Contract. The purchase will utilize Tips cooperative contract #24010401. Purchases made through a cooperative contract are exempt from the competitive bidding process as stated in the Texas Local Government Code (TLGC) §271.102, subchapter F; “a local government that purchases goods or services under this subchapter satisfies any state law requiring the local government to seek competitive bids for the purchase of the goods or services.”
FINANCIAL IMPACT:
What is the amount of the revenue/expenditure in the current fiscal year? For future years?
The amount of $82,558 is currently budgeted for FY 2024.
Is this a one-time or recurring revenue/expenditure?
This is a one-time expenditure.
Is this revenue/expenditure budgeted?
Yes, funds are available in Hotel Occupancy Tax Fund for KCCC in account 214-0705-457.42-10.
If not, where will the money come from?
N/A
Is there a sufficient amount in the budgeted line-item for this revenue/expenditure?
Yes
RECOMMENDATION:
Authorize the City Manager or his designee to execute a contract with Integrity One Solutions in an amount of $82,558 for the removal of existing, and installation of new doors to the ballrooms at the Killeen Civic & Conference Center, and that the City Manager or designee be authorized to execute any and all change orders within the amounts set by state and local law.
DEPARTMENTAL CLEARANCES:
Purchasing
Finance
Legal
ATTACHED SUPPORTING DOCUMENTS:
Quote
Certificate of Interested Parties
Presentation