Title
Consider a memorandum/resolution authorizing the Award of Bid 24-44, Chlorine Rooms to Lonestar Maintenance & Service, Inc., in the amount of $64,402.
Body
DATE: September 17, 2024
TO: Kent Cagle, City Manager
FROM: Jeffery Reynolds, Executive Director of Public Works
SUBJECT: Authorize the Award of Bid 24-44, Chlorine Rooms to Lonestar Maintenance & Service, Inc. in the amount of $64,402.
BACKGROUND AND FINDINGS:
The Texas Administrative Code (TAC) 290.104 mandates that any Public Water System (PWS) using chlorination must maintain a minimum residual disinfectant concentration of 0.5 mg/L and not exceed a maximum of 4.0 mg/L. The City of Killeen utilizes chlorine booster stations as the primary means to monitor and control these residuals. Chloramination, one of the two main methods that a PWS uses for disinfecting water, involves the careful measurement of free ammonia in potable water and the addition of chlorine to create chloramines, a more stable and longer-lasting disinfectant than chlorine alone. Additionally, TAC 290.42 requires that housing for chlorine cylinders be in separate buildings or rooms, with impervious walls separating them from other mechanical and electrical equipment, and that these housings be located above ground level for safety.
On August 14, 2024, Purchasing received three (3) responses for Bid 24-44, Chlorine Rooms which included maintenance of the chlorine buildings at Bundrant Pump Station ($14,025) and Pump Station 4 ($9,612); as well as construction of a chlorine room at Rodeo Grounds Pump Station ($40,765).
|
Lonestar Maintenance Service, Inc. |
$64,402 |
|
Seneca Construction Management, LLC |
$111,351 |
|
SSP Industries |
$206,080 |
Water and Sewer, along with Purchasing, recommends the award of Bid 24-44, Chlorine Rooms, to Lonestar Maintenance Service, Inc. Lonestar Maintenance has over 40 years of servicing water and wastewater systems for municipalities and water supply districts. Repairs at Bundrant and Pump Station 4, as well as a new chlorine room at Rodeo Pump Station, will assist with continued functionality of water services, resolve complications during routine maintenance, and establish long-term reliability for future needs. Funding is allocated in the FY 2024 Water and Sewer Division Budget.
THE ALTERNATIVES CONSIDERED:
N/A
Which alternative is recommended? Why?
N/A
CONFORMITY TO CITY POLICY:
This item conforms to State and Local Policies.
FINANCIAL IMPACT:
What is the amount of the revenue/expenditure in the current fiscal year? For future years?
The expenditures for FY 2024 in the amount of $64,402.
Is this a one-time or recurring revenue/expenditure?
This is a one-time expenditure.
Is this revenue/expenditure budgeted?
Yes, funds are available in the Water & Sewer Fund Water Distribution accounts 550-3410-436.42-33 ($23,637) and 550-3410-436.61-02 ($40,765).
If not, where will the money come from?
N/A
Is there a sufficient amount in the budgeted line-item for this revenue/expenditure?
Yes
RECOMMENDATION:
Authorize the award of Bid No. 24-44, Chlorine Rooms to Lonestar Maintenance & Service, Inc; authorize the City Manager, or designee, to execute a letter of agreement with Lonestar Maintenance & Service, Inc. in the amount of $64,402, and furthermore, authorize the City Manager, or designee, to execute any and all change orders within the amounts set by State and Local law.
DEPARTMENTAL CLEARANCES:
Public Works
Finance
Legal
ATTACHED SUPPORTING DOCUMENTS:
Agreement
Bid Evaluation Tabulation
Bid Response
Certificate of Interested Parties
Presentation