Title
Consider a memorandum/resolution authorizing the award of Bid No. 25-11, Storage Tank Mixers Rebid to Cleanwater1 Pax Water Technologies, Inc., in the amount of $342,202.
Body
DATE: April 15, 2025
TO: Kent Cagle, City Manager
FROM: Jeffery Reynolds, Executive Director of Public Works
SUBJECT: Authorize the award of Bid No. 25-11, Storage Tank Mixers Rebid to Cleanwater1 Pax Water Technologies, Inc
BACKGROUND AND FINDINGS:
Potable water tank mixers are essential components in municipal water systems. They are designed to maintain water quality and ensure consistent distribution of disinfectants throughout storage tanks. These mixers prevent stratification, a condition where water layers of different temperatures and densities form, which can lead to uneven disinfection and potential contamination. By promoting uniformity in water temperature and chemical distribution, mixers help municipalities meet regulatory standards and improve overall water safety. Findings show that incorporating mixers into potable water systems reduces maintenance costs, minimizes the risk of biofilm development, and extends the lifespan of tank infrastructure. Their adoption is considered a best practice for ensuring reliable and high-quality potable water supply.
On August 14, 2024, Purchasing received two (2) bids in response to Bid No. 24-45, Storage Tank Mixers. On October 1, 2024, Council approved the rejection of all responses due to the specifications in the bid packet being too broad to compare them equally. Staff solicited responses for a rebid.
On February 5, 2025, Purchasing received four (4) responses to Bid No. 25-11, Storage Tank Mixers Rebid. After review of those bids, it was determined that Cleanwater1 PAX Water Technologies, Inc., had the only bid that matched the specifications and scope of work that was requested. The other bids did not conform to the requested specifications in the bid package and/or were not complete bids.
Procurement and installation of the five (5) tank mixers is part of an approved five-year maintenance plan where tank mixers would be added to Southeast Elevated Storage Tank, Bundrant Elevated Storage Tank, McMillan Ground Storage Tank No. 1, McMillan Ground Storage Tank No. 2, and Rodeo Elevated Storage Tank.
Staff is requesting Cleanwater1 Pax Water Technologies, Inc., be approved to provide and install five (5) Tank Mixers in the amount of $342,202. Potable water tank mixers are highly recommended to ensure continued quality of water services and establish long-term reliability for future needs. The funding is allocated in the FY 2025 Water and Sewer Division Budget.
THE ALTERNATIVES CONSIDERED:
N/A
Which alternative is recommended? Why?
N/A
CONFORMITY TO CITY POLICY:
This document conforms with state and local policies.
FINANCIAL IMPACT:
What is the amount of the revenue/expenditure in the current fiscal year? For future years?
The amount of $342,202 is in the current Fiscal Year 2025.
Is this a one-time or recurring revenue/expenditure?
This is a one-time expenditure.
Is this revenue/expenditure budgeted?
Yes, funds are budgeted within account 550-56315-400-404-000000.
If not, where will the money come from?
N/A
Is there a sufficient amount in the budgeted line-item for this revenue/expenditure?
Yes
RECOMMENDATION:
Authorize the award of Bid No. 25-11, Water Tank Mixers Rebid to Cleanwater1 Pax Water Technologies, Inc.; authorize the City Manager or designee, to execute a letter of agreement with Cleanwater1 Pax Water Technologies, Inc. in the amount of $342,202, and furthermore, authorize the City Manager, or designee, to execute any and all change orders within the amounts set by State and Local law.
DEPARTMENTAL CLEARANCES:
Public Works
Purchasing
Finance
Legal
ATTACHED SUPPORTING DOCUMENTS:
Bid Tab
Agreement
Certificate of Insurance
Certificate of Interested Parties
Presentation