Title
Consider a memorandum/resolution authorizing a professional services agreement for the engineering construction observation services of the Killeen Community Center and Senior Center Renovation and Addition Project with MRB Group, P.C., in the amount of $121,500.00.
Summary
DATE: May 2, 2023
TO: Kent Cagle, City Manager
FROM: Edwin Revell, Executive Director of Development Services
SUBJECT: Authorize the execution of a Professional Services Agreement with MRB Group, P.C., in the amount of $121,500 for the Engineering Construction Observation Services of the Killeen Community Center and Senior Center Renovation and Addition Project
BACKGROUND AND FINDINGS:
This project was included in the Capital Improvement Plan as a project in 2020 as a result of deficiencies found during a structural assessment of the Bob Gilmore Senior Center that occurred in 2019. This project includes expansion of the Rosa Hereford Community Center and remodeling of the existing floor space to include the Senior Center needs that were once in the Bob Gilmer Senior Center.
The project includes a base bid for the overall project remodel and expansion. In addition, there are four bid alternates for bid prices for items that are expected to be added to the project scope. The alternate items include: 1.) pickle ball courts to be added to the facility, 2.) a new covered outdoor seating area adjacent to the updated building, 3.) new kitchen industrial equipment and installation, and 4.) a retractable divider curtain between the gymnasium and the adjoining multipurpose room.
This project requires the inclusion of additional construction monitoring due to the requirements of the federal grant funding requirements and the type of project. Currently engineering does not have the resources available to perform this increased need of support. City staff has reached out to MRB Group, P.C. (MRB) who has the specialized personnel and experience to perform this service.
City staff has negotiated a professional services agreement with MRB for the Engineering Construction Observation Services of the Killeen Community Center and Senior Center Renovation and Addition Project in the amount of $121,500.00. MRB has extensive background for this type of project.
THE ALTERNATIVES CONSIDERED:
(1) Delay the design and construction of the Killeen Community Center and Senior Center Renovation and Addition Project.
(2) Authorize a Professional Services Agreement with MRB, in the amount of $121,500.00 for the engineering construction observation services of the Killeen Community Center and Senior Center Renovation and Addition Project, and that the City Manager, or his designee, is expressly authorized to execute any and all change orders with the amounts set by State and Local Law.
Which alternative is recommended? Why?
Staff recommends alternative 2, which is to authorize the City Manager to execute a Professional Services Agreement with MRB, in the amount of $121,500.00, for the engineering construction observation services of the Killeen Community Center and Senior Center Renovation and Addition Project.
MRB has extensive experience required for this project that includes monitoring and inspections of building construction. MRB has submitted a fair and reasonable proposal for their engineering services. MRB has a well-known reputation throughout Texas and is new to working with the City of Killeen.
CONFORMITY TO CITY POLICY:
This item conforms to state and local policies.
FINANCIAL IMPACT:
What is the amount of the expenditure in the current fiscal year? For future years?
The fee for services is $121,500.00
Is this a one-time or recurring expenditure?
This is a one-time expenditure.
Is this expenditure budgeted?
Yes, funds are available in the Governmental CIP Fund account 349-8930-493.69-01.
If not, where will the money come from?
N/A
Is there a sufficient amount in the budgeted line-item for this expenditure?
Yes
RECOMMENDATION:
Staff recommends that the City Council authorize the City Manager or his designee to enter into a Professional Services Agreement with MRB, in the amount of $121,500.00 for the engineering construction observation services of the Killeen Community Center and Senior Center Renovation and Addition Project, and that the City Manager, or his designee, is expressly authorized to execute any and all change orders with the amounts set by State and Local Law.
DEPARTMENTAL CLEARANCES:
Finance
City Attorney
ATTACHED SUPPORTING DOCUMENTS:
Proposal
Agreement
Certificate of Interested Parties
Contract Verification
Presentation