Title
Consider a memorandum/resolution awarding Bid 27-04, Municipal Annex Cashier Renovation to Breck General Contracting LLC for renovations of defendant services and the compliance clerk area at the City of Killeen Municipal Annex building in the amount of $191,030.
Body
DATE: November 17, 2026
TO: Dr. Peoples, City Manager
FROM: Judith Tangalin, Executive Director of Finance
SUBJECT: Municipal Annex Renovation
BACKGROUND AND FINDINGS:
In March of 2026, City Council provided a motion of direction to fund the Municipal Court Security Upgrade project using excess fund balance from FY 2025. Funding was subsequently appropriated to the Capital Improvement Program (CIP) through the FY 2026 Mid-Year Budget Amendment.
In December of 2025, the City entered into an agreement with Michael W. Marrs Architects, Inc. to provide design services, construction documents, and construction administration for renovations to the defendant services and compliance clerk areas of the City’s Municipal Annex building. These improvements are part of the Municipal Court Security Upgrade project.
The proposed renovations will enhance security and improve customer service in the defendant services and compliance clerk areas. Improvements include reinforced transaction windows, protective counter panels, emergency duress buttons, secure transaction pass-throughs, and voice communication speakers at service windows. The project will also increase service capacity from five to six windows to improve customer flow and operational efficiency.
On September 23, 2026, at 2:00 p.m., bids were publicly opened and read aloud for Bid 27-04, Municipal Annex Cashier Renovation. Three bids were received, as summarized below:
|
Vendor |
Total Bid |
|
Breck General Contracting LLC |
$191,030 |
|
Hawk Builders LLC |
$276,338 |
|
Poole Construction, Inc. |
$214,998 |
Following a review of the bids by the Building Services Division and Michael W. Marrs Architects, Inc., Breck General Contracting LLC was deemed the lowest responsible bidder and is recommended for award in the amount of $191,030.
THE ALTERNATIVES CONSIDERED:
N/A
Which alternative is recommended? Why?
N/A
CONFORMITY TO CITY POLICY:
Yes, this item conforms to local and state policies meeting the requirements for competitive bids.
FINANCIAL IMPACT:
What is the amount of the revenue/expenditure in the current fiscal year? For future years?
The total cost for this project is $191,030.
Is this a one-time or recurring revenue/expenditure?
One-time
Is this revenue/expenditure budgeted?
Yes, funding for the Municipal Court Security Upgrade project was appropriated through the FY 2026 Mid-Year Budget Amendment using excess FY 2025 fund balance. As a CIP project, the remaining appropriation carries forward into FY 2027. Sufficient funding is available within the project budget for the proposed contract in the Governmental CIP Fund, account #300-56110-900-160-926049.
If not, where will the money come from?
N/A
Is there a sufficient amount in the budgeted line-item for this revenue/expenditure?
Yes
RECOMMENDATION:
Staff recommends that the City Council authorize the City Manager, or designee, to execute the agreement for award of Bid 27-04, Municipal Annex Cashier Renovation to Breck General Contracting LLC for renovations of defendant services and the compliance clerk area at the Killeen’s Municipal Annex building in the amount of $191,030, and that the City Manager, or designee, be expressly authorized to execute any and all change orders within the amounts set by state and local law.
DEPARTMENTAL CLEARANCES:
Finance
City Attorney
Community Development
ATTACHED SUPPORTING DOCUMENTS:
Agreement
Certificate of Interested Parties
Bid Tabulation
Presentation