Title
Consider a memorandum/resolution authorizing an agreement with Bartlett Electric Cooperative, Inc. to provide power to the EOC/Fire Station #4 Complex.
Body
DATE: November 19,2024
TO: Kent Cagle, City Manager
FROM: Edwin Revell, Executive Director of Development Services
SUBJECT: Consider a memorandum/resolution authorizing an agreement with Bartlett Electric Cooperative, Inc. to provide power to the EOC/Fire Station #4 Complex
BACKGROUND AND FINDINGS:
The FY 2022 Capital Improvement Plan includes the Emergency Operations Complex (EOC) project as a funded project for design and construction with $11.9 million in ARPA funding. On May 3, 2022, the City Council approved a motion of direction moving the FY 2021 excess balance from the General fund to the Governmental CIP fund allowing construction of a new Fire Station #4 (the City’s ninth fire station). On June 14, 2022, the City Council approved the land purchase from the Killeen Independent School District to accommodate both the EOC project and Fire Station #4.
On February 20, 2024, the City Council approved the award of construction contract with Cerris Builders Inc, formally MW Builders, in the amount of $22,184,000.00.
As a part of the construction, the electrical utility services are constructed and connected to the facilities. Bartlett Electrical Cooperative, Inc. provides the electrical power in this area. In order to provide power, a transformer, electrical service, and meter are needed. Bartlett Electric requires the attached agreement for the construction and installation of the transformer and meter as well as to provide monthly electrical service. The agreement includes the initial $38,123.63 for the non-refundable contribution-in-aid-of-construction and a two-year agreement to purchase electricity from Bartlett Electric with a $780 minimum bill per month. The initial payment was submitted to Bartlett on August 15, 2024.
THE ALTERNATIVES CONSIDERED:
N/A
Which alternative is recommended? Why?
N/A
CONFORMITY TO CITY POLICY:
This item conforms to state and local policies.
FINANCIAL IMPACT:
What is the amount of the revenue/expenditure in the current fiscal year? For future years?
The agreement includes a $38,123.63 upfront charge that was paid in FY 2024 from the project construction, account 349-8970-493.69-03, PC 220038. Once the service is installed and being utilized, there will be a minimum $780 minimum monthly fee, for two years, that will be charged to General Fund, Electricity Service account 100-54110-250-252-000000.
Is this a one-time or recurring revenue/expenditure?
This item includes a one-time expenditure and recurring monthly bill for electrical service.
Is this revenue/expenditure budgeted?
Yes
If not, where will the money come from?
N/A
Is there a sufficient amount in the budgeted line-item for this revenue/expenditure?
Yes
RECOMMENDATION:
Staff recommends that the City Council authorize the City Manager, or designee, to execute an agreement with Bartlett Electric Cooperative, Inc. to provide for the installation of a transformer and electrical meter and provide electrical service to the EOC/Fire Station #4 Complex and authorize the City Manager, or designee, to execute all amendments and change orders within the amounts set by State and Local Law.
DEPARTMENTAL CLEARANCES:
Development Services
Fire Department
Finance
Legal
ATTACHED SUPPORTING DOCUMENTS:
Agreement
Presentation