Title
Consider Minutes of Regular City Council Meeting of June 28, 2016.
Summary
City of Killeen
Regular City Council Meeting
Killeen City Hall
June 28, 2016 at 5:00 p.m.
Presiding: Mayor Jose L. Segarra
Attending: Mayor Pro-Tem Brockley Moore, Councilmembers Juan Rivera, Gregory Johnson, Jonathan Okray, and Richard Young
Absent: Jim Kilpatrick, Shirley Fleming
Also attending were Interim City Manager Lillian Ann Farris, City Attorney Kathryn Davis, City Secretary Dianna Barker, and Sergeant-at-Arms Bradley.
Minister Hamilton gave the invocation, and Mayor Pro-Tem Moore led everyone in the Pledge of Allegiance.
Approval of Agenda
Motion was made by Mayor Pro-Tem Moore to approve the agenda as written. Motion seconded by Councilmember Okray. The motion carried 5 to 0.
Presentations
PR-16-001 Presentation: Force Reduction Assessment
Stu McLennan provided a slide presentation and briefly went over the Fort Hood Force Reduction Assessment. The task was to conduct a comprehensive assessment of the economic impact resulting from the reduction of 3,350 soldiers at Fort Hood.
Minutes
Motion was made by Councilmember Rivera to approve the minutes of the June 14th Regular City Council Meeting. Motion was seconded by Councilmember Young. Motion carried 5 to 0.
Motion was made by Councilmember Johnson to approve the minutes of the June 21st Special Called City Council Meeting. Motion was seconded by Councilmember Young. Motion carried 5 to 0.
Resolutions
RS-16-071 Consider a memorandum/resolution authorizing a lease for fitness equipment at the Family Recreation Center.
Staff comments: Brett Williams
The existing lease agreement for cardiovascular equipment at the Family Recreation Center expires in June of 2016. Staff recommends that City Council authorize the City Manager to execute a contract with Team Marathon Fitness for the lease of cardiovascular / fitness equipment for the Family Recreation Center in the amount of $118,426.39. Staff also recommends the City Manager be authorized to execute any change orders in the amounts allowed by state law.
Motion was made by Councilmember Rivera to approve RS-16-071. Motion was seconded by Mayor Pro-Tem Moore. Motion carried 5 to 0.
RS-16-072 Consider a memorandum/resolution to enter into an agreement with TriStem to conduct an assessment or audit of prior utility billing and payments.
Staff comments: Jonathan Locke
The attached agreement calls for Tri-Stem to conduct an audit and assessment of the City’s prior utility billing and payments. TriStem will perform a physical inventory of the City's street lights, utility poles, and meters, as well as reconcile the inventory to utility invoices. Staff recommends that the City Council approve entering into the attached agreement with TriStem to conduct a utility audit, and that the City Manager be expressly authorized to execute any and all changes to this contract within the amounts set by state and local law.
Motion was made by Councilmember Johnson to approve RS-16-072. Motion was seconded by Mayor Pro-Tem Moore. Motion carried 5 to 0.
RS-16-073 Consider a memorandum/resolution providing a temporary salary adjustment to Interim City Manager Lillian Ann Farris.
Staff comments: Eva Bark
The City Council wishes to provide an increase in salary and benefits in recognition of her increased job duties.
• $178,532.58 annual salary, paid in equal monthly installments;
• $12,000 annual contribution to Deferred 457 Retirement Plan, paid in equal monthly installments;
• $6,000 annual car allowance, paid in equal monthly installments;
• All other benefits to which other city employees may be entitled.
All salary and benefits shall be paid and accrued retroactively to April 5, 2016, and shall continue until 24 hours preceding the reporting date of the next City Manager, at which time she will revert to the position and associated salary and benefits of Assistant City Manager-Internal Services. Council recommends that salary and benefits discussed above be approved, effective April 5, 2016, and continue until 24 hours preceding the reporting date of the next City Manager.
Councilmember Johnson made a statement for the record. See attached.
Motion was made by Mayor Pro-Tem Moore to approve RS-16-073. Motion was seconded by Councilmember Okray.
Motion was made by Councilmember Young to table this item pending further information and place it back on the next workshop agenda for discussion and the next council meeting agenda for action. Motion was seconded by Councilmember Rivera. Motion carried 3 to 2 with Councilmember Okray and Mayor Pro-Tem Moore opposing.
Main motion failed due to prevailing secondary motion.
Ordinances
OR-16-010 Consider an ordinance amending the City of Killeen Code of Ordinances, Chapter 31, Article IV, Division 21, University District and Division 22, Cemetery District.
The City Secretary read the caption of the ordinances.
An ordinance amending chapTer 31 of the code of ordinances of the city of Killeen; AMENDING article IV, DIVISION 21, UNIVERSITY DISTRICT; providing for repeal of conflicting provisions; providing a severability clause; PROVIDING A SAVINGS CLAUSE; providing for publication and an effective date.
An ordinance amending chapTer 31 of the code of ordinances of the city of Killeen; AMENDING article IV, DIVISION 22, CEMETERY DISTRICT; providing for repeal of conflicting provisions; providing a severability clause; PROVIDING A SAVINGS CLAUSE; providing for publication and an effective date.
Staff comments: Charlotte Hitchman
Staff has summarized the proposed changes to the University District and Cemetery District. Specifically, the following items are being proposed:
• A purpose statement for each district has been added;
• Neon and electronic message display signs are excluded;
• Window sign coverage is proposed to cover no more than 25% of the total glass area;
• Building wall sign regulations and sign maintenance requirements are included;
• Parking lot guidelines are included to prevent uncontrolled vehicular movement across parking areas and to increase visual aesthetics;
• Reserved parking spaces in both districts for Purple Heart recipients and Gold Star recipients are recommended;
• Revised architectural design standards and requirements are proposed to encourage the appearance of smaller, human scale buildings;
• Masonry standards and roof standards are clarified;
• Revised landscaping requirements are recommended to increase size, number, and coverage of foliage;
• Within the Cemetery District, on-premises residential use or living quarters in a commercial structure as an allowable use has been removed as it is substantially similar to another allowable use; additionally, business day care and hotel or motel use has been removed.
• Within the University District, a recommendation to exclude credit access businesses is proposed; no outside storage was added to household appliance sales and repair service use; and business day care has been added.
The Planning and Zoning Commission recommends that the City Council approve the proposed amendments to the University District and Cemetery District. If approved, the proposed revisions will apply to all new development and redevelopment within these two districts in accordance with the nonconforming use provisions in Chapter 31.
Motion was made by Councilmember Okray to approve OR-16-010 as presented. Motion was seconded Councilmember Rivera.
Councilmember Young requested the two ordinances be voted on separately. Councilmember Okray withdrew his motion and Councilmember Rivera withdrew his second.
Motion was made by Councilmember Okray to approve OR-16-010, University District ordinance as presented. Motion was seconded by Councilmember Rivera.
Motion was made by Councilmember Young to amend the motion for the University District Ordinance by removing the verbage added by the Planning & Zoning Commission regarding electronic signs. Motion failed for lack of a second.
The motion to approve OR-16-010, University District Ordinance, carried 5 to 0.
Motion was made by Councilmember Okray to approve OR-16-010, Cemetery District ordinance, adding the provision that business day cares be included as an approved use in the Cemetery District. Motion was seconded by Mayor Pro-Tem Moore. Motion carried 5 to 0.
Adjournment
With no further business, upon motion being made by Councilmember Okray, seconded by Councilmember Rivera, and unanimously approved, the meeting was adjourned at 5:56 p.m.