TITLE
Consider a memorandum/resolution authorizing the procurement of four (4) ambulances and associated equipment for the Fire Department.
SUMMARY
AGENDA ITEM
Procurement of four (4) ambulances and associated equipment for the Fire Department
ORIGINATING DEPARTMENT
Fleet Services / Fire Department
BACKGROUND INFORMATION
The Fire Department currently requires eight (8) front-line mobile intensive care units (MICU) within a total fleet of fourteen (14) Frazer ambulances. Of the fourteen (14), six (6) reserve ambulances are required to address workload fluctuations and units that are down for maintenance.
At this time, the purchase of four (4) new, front-line ambulances with necessary equipment is needed to replace two (2) that were involved in total loss accidents, one (1) that is due for replacement, and one (1) that is required for the new Fire Station #9. Lead-time for the units is approximately six (6) months.
DISCUSSION/CONCLUSION
The City of Killeen is a member of several purchasing cooperatives that are in compliance with the Texas Local Government Code section 271.102. The Frazer ambulances would be purchased through Mack Haik Dodge utilizing HGAC Cooperative pricing. The powered stretchers would be purchased from Ferno Co. and the monitor/defibrillators would be purchased from Physio-Control, Inc., utilizing sole-source purchases in compliance with the Texas Local Government Code section 252.022.
Financial detail:
Four (4) Ambulances and Equipment
|
Vendor |
Description |
Type |
Cost Ea. |
Total |
|
Mack Haik Dodge |
2016 Dodge 4500/Frazier |
HGAC |
$185,375.00 |
$741,500.00 |
|
Ferno Co. |
Powered Stretcher |
Sole-Source |
$41,146.03 |
$164,584.12 |
|
Physio-Control |
Monitor/Defibrillator |
Sole-Source |
$30,756.55 |
$123,026.20 |
|
|
|
|
|
$1,029,110.32 |
FISCAL IMPACT
Funds for the purchase of the ambulances and equipment in the amount of $1,029,110.32 are available in the 347-3490-800.61-10 account. Insurance reimbursement for the two totaled ambulances was $254,122.50. When taking into account the insurance reimbursement, the adjusted total cost to the City will be $774,987.82.
RECOMMENDATION
Staff recommends the purchase of the four (4) ambulances and necessary equipment as stated above and that the City Manager or the designated representative be expressly authorized to execute any and all change orders within the amounts set by state and local law.