Title
Consider a memorandum/resolution authorizing the procurement of a crane body for the Public Works Water Distribution Division from Silsbee Ford, in the amount of $119,537.60.
Body
DATE: February 6, 2024
TO: Kent Cagle, City Manager
FROM: Judith Tangalin, Executive Director of Finance
SUBJECT: Procurement of Crane Body for Public Works Water Distribution
BACKGROUND AND FINDINGS:
As part of the approved FY 2022 Fleet Replacement Program purchases, there was a Chevrolet C5500 truck chassis ordered. Due to a manufacturer delay, as a result from the pandemic, it took 20 months for the order of the truck chassis to be fulfilled. Now that the truck chassis has arrived the crane body needs to be purchased and installed on the unit. Quotes were solicited from four vendors. Caldwell Country Chevrolet offered the crane body at $126,850.00 with a 10-month delivery. Silsbee Ford offered the crane body at $119,537.60 with a 6-week delivery. Rush Trucks and Grapevine Dodge did not submit a quote.
Cost breakdown:
|
Cost of crane body |
$119,537.60 |
|
Budget available for crane body |
$ 79,390.00 |
|
Additional funds required (include in mid-year budget amendment) |
$ 40,147.60 |
THE ALTERNATIVES CONSIDERED:
N/A
Which alternative is recommended? Why?
N/A
CONFORMITY TO CITY POLICY:
The purchase of the crane from Silsbee Ford is based off of the TIPS (The Interlocal Purchasing System) purchasing cooperative contract #210907. Purchases made through a cooperative contract are exempt from the competitive bidding process as stated in Texas Local Government Code (TLGC) section 271.102, subchapter F.
FINANCIAL IMPACT:
What is the amount of the expenditure in the current fiscal year? For future years?
|
Department |
FY 2024 |
|
Public Works Water Distribution |
$119,537.60 |
|
Total |
$119,537.60 |
The purchase pricing from Silsbee Ford utilizing The Interlocal Purchasing System (TIPS) Cooperative is as follows:
|
Make/Model |
Total Cost |
|
Palfinger Crane Body PSC 8029 with Installation |
$119,537.60 |
|
Total |
$119,537.60 |
Is this a one-time or recurring expenditure?
One-time
Is this expenditure budgeted?
Water & Sewer CIP Fund has $79,390 of the amount available in account 387-8834-493.61-35. The additional $40,148 will be appropriated upon City Council’s approval of the mid-year budget amendment.
|
Department/Division |
Account |
Cost |
Available Funds |
|
Public Works Water Distribution |
387-8834-493.61-35 |
$119,537.60 |
$119,537.60 |
|
Total |
|
$119,537.60 |
$119,537.60 |
If not, where will the money come from?
N/A
Is there a sufficient amount in the budgeted line-item for this expenditure?
Yes, upon City Council’s approval of the mid-year budget amendment.
RECOMMENDATION:
Staff recommends City Council authorize the purchase of the crane body for the Public Works Water Distribution Division from Silsbee Ford in the amount of $119,537.60, and that the City Manager or designee be authorized to execute any and all change orders as permitted by state and local law.
DEPARTMENTAL CLEARANCES:
Public Works
Purchasing
Finance
Legal
ATTACHED SUPPORTING DOCUMENTS:
Quote
Certificate of Interested Parties
Presentation