Title
Consider a memorandum/resolution authorizing the award of Bid No. 25-33, Reuse Water for Golf Course Irrigation Project to Bell Contractors, Inc. in the amount of $770,362.29.
Body
DATE: July 15, 2025
TO: Kent Cagle, City Manager
FROM: Andrew Zagars, City Engineer
SUBJECT: Authorize the Award of Bid No. 25-33, Reuse Water for Golf Course Irrigation Project to Bell Contractors, Inc.
BACKGROUND AND FINDINGS:
In 1990, the City of Killeen and Killeen Willows, Inc. entered a 99-year agreement that allowed Stonetree Golf Course to pump water from Willows Lake into the golf course irrigation system. Since entering into this agreement, the City has used water from South Nolan Creek, potable water, and reuse water from WCID’s 38th St. Sewer Treatment Plant to replenish water used by the irrigation system.
In July 2019, the Texas Commission on Environmental Quality (TCEQ) notified the City that reuse water could no longer augment water levels in Willows Lake due to the lake being classified as an “on channel” reservoir or “Waters of the State”. Under the guidance of the TCEQ, the city discontinued using reuse water and switched back to potable water to augment Willows Lake levels. City staff researched several alternatives to continue fulfilling the 99-year agreement, to meet TCEQ requirements, and to most cost effectively supply water to the Stonetree Golf Course irrigation system. Staff’s research concluded that the best alternative is to redirect the current reuse water discharge location to a newly installed 100,000-gallon ground storage tank that will supply reuse water to the golf course irrigation pumps.
On June 12, 2025, two (2) bids were received in response to Bid No. 25-33, Reuse Water for Golf Course Irrigation Project. The following bids were opened and read aloud:
Purchasing, Engineering, and Clark Associates, the design engineering firm, reviewed the bids and relevant bidder experience based on the selection criteria set forth in the contract documents and response of references. Bell Contractors, Inc. is recommended as the awarded bidder for Bid No. 25-33, Reuse Water for Golf Course Irrigation Project in the amount of $770,362.29 as they are the responsive low bidder providing the best value to the city for this project.
THE ALTERNATIVES CONSIDERED:
N/A
Which alternative is recommended? Why?
N/A
CONFORMITY TO CITY POLICY:
This item conforms to state and local policies.
FINANCIAL IMPACT:
What is the amount of the revenue/expenditure in the current fiscal year? For future years?
Total amount of $770,362.29 will be fully encumbered in FY 2025.
Is this a one-time or recurring revenue/expenditure?
This is a one-time expenditure in the amount of $770,362.29.
Is this revenue/expenditure budgeted?
Yes, funds are available within account number 350-56201-900-400-920016.
If not, where will the money come from?
N/A
Is there a sufficient amount in the budgeted line-item for this revenue/expenditure?
Yes
RECOMMENDATION:
Authorize the award of Bid No. 25-33, Reuse Water for Golf Course Irrigation Project to Bell Contractors, Inc.; authorize the City Manager, or designee, to execute a construction contract with Bell Contractors, Inc. in the amount of $770,362.29; and furthermore, authorize the City Manager, or designee, to execute any and all change orders within the amounts set by State and Local law.
DEPARTMENTAL CLEARANCES:
Purchasing
Finance
City Attorney
ATTACHED SUPPORTING DOCUMENTS:
Bid Proposal
Letter of Recommendation
2578 Bid Tabulation
Contract Verification Form
Certificate of Interested Parties
Presentation