Title
Consider a memorandum/resolution awarding RFP 25-38, Contract Generator Acquisition-Maintenance Station 4, to The Brandt Companies, LLC, in the amount of $837,000.00.
Body
DATE: December 2, 2025
TO: Kent Cagle, City Manager
FROM: Sara Willians, Director of OHSEM
SUBJECT: Contract for Purchase and Install of Generators
BACKGROUND AND FINDINGS:
The EOC/Fire Station 4 Complex-home to Fire Station 4 (FS4), the Emergency Operations Center (EOC), Fire Training Academy, and Support Services-is a vital public safety facility. To ensure continuous operations during power outages, the city proposes acquiring and installing permanent standby generators. These generators will support emergency communications, training, and response functions.
Staff pursued grant funds under the Hazard Mitigation Grant Program from the Federal Emergency Management Agency and was awarded a total of $709,750 for the two generators with a local cost match of $135,397.
THE ALTERNATIVES CONSIDERED:
N/A
Which alternative is recommended? Why?
N/A
CONFORMITY TO CITY POLICY:
This item conforms with state and local policies.
FINANCIAL IMPACT:
What is the amount of the revenue/expenditure in the current fiscal year? For future years?
The current year expenditure is $837,000:
• 450 KW Generator Package A for FS4/EOC Building: $505,000
• 250 KW Generator Package B for Support Services Building: $332,000
Estimated ongoing maintenance cost is $16,143 per year.
Is this a one-time or recurring revenue/expenditure?
This is a one-time expenditure. The general maintenance of this equipment will be incorporated into the existing generator maintenance contract within the Fire Department’s operations budget.
Is this revenue/expenditure budgeted?
Yes, this expenditure is budgeted.
If not, where will the money come from?
N/A
Is there a sufficient amount in the budgeted line-item for this revenue/expenditure?
Yes, sufficient budget is in the following line items:
• $512,655 in 300-56315-900-250-925025 Equipment and Machinery (Generator A)
• $332,492 in 300-56315-900-250-925024 Equipment and Machinery (Generator B)
RECOMMENDATION:
Authorize the City Manager, or their designee, to award RFP 25-38 Contract Generator Acquisition EOC/Station 4 to The Brandt companies, LLC in the amount of $837,000.00 and authorize the City Manager, or his designee, to execute any and all change orders within the amounts set by state and local law.
DEPARTMENTAL CLEARANCES:
Fire
Purchasing
Finance
Legal
ATTACHED SUPPORTING DOCUMENTS:
Proposal
Agreement
Grant Documentation
Certificate of Interested Parties
Presentation