Title
Consider a memorandum/resolution authorizing an agreement with QR Quick Roofing for the Special Events Center roof repair, in the amount of $333,782.32.
Body
DATE: May 6, 2025
TO: Kent Cagle, City Manager
FROM: Tiffanie McNair, Executive Director of Community Development
SUBJECT: Authorize an agreement for the Special Events Center Roof Repair
BACKGROUND AND FINDINGS:
The Special Events Center was remodeled in 2001, at which time a new roof was installed. The current roof is 24 years old and has exceeded its expected lifespan.
The roof has multiple active leaks, which poses a safety hazard during events and could potentially damage the facility. Addressing this issue is critical to maintaining a safe and functional space for customers and protecting the city’s asset.
THE ALTERNATIVES CONSIDERED:
N/A
Which alternative is recommended? Why?
N/A
CONFORMITY TO CITY POLICY:
Yes, purchasing from QR Quick Roofing conforms to city policy based on their TIPS Contract. The purchase will utilize Tips cooperative contract #241001. Purchases made through a cooperative contract are exempt from the competitive bidding process as stated in the Texas Local Government Code (TLGC) section 271.102, subchapter F; local government that purchases goods or services under subchapter satisfies any state law requiring the local government to seek competitive bids for the purchase of the goods or services.
FINANCIAL IMPACT:
What is the amount of the revenue/expenditure in the current fiscal year? For future years?
The amount of the expenditure is $333,782.32 in FY2025.
Is this a one-time or recurring revenue/expenditure?
This is a one-time expenditure.
Is this revenue/expenditure budgeted?
No, this expenditure is not currently budgeted.
If not, where will the money come from?
If approved, funding will be included in the FY 2025 year-end budget amendment to appropriate excess fund balance in the HOT Fund.
Is there a sufficient amount in the budgeted line-item for this revenue/expenditure?
Upon approval of the year end budget amendment, sufficient funding will be appropriated to HOT Fund-Capital Outlay, Building (214-56110-500-540-000000).
RECOMMENDATION:
Staff recommends that City Council approve the contract award and authorize the City Manager or his designee to enter into an agreement with QR Quick Roofing for the Special Events Center roof repair in the amount of $333,782.32 and execute any amendments allowed by state and local law.
DEPARTMENTAL CLEARANCES:
Legal
Finance
ATTACHED SUPPORTING DOCUMENTS:
Quotes
Certificate of Interested Parties
Presentation