Title
Consider a memorandum/resolution approving an agreement with Quick Roofing (TIPS Contract #25010401) for roof repair/replacement at Killeen Police Department Headquarters, in the amount of $265,255.19.
Body
DATE: August 5, 2025
TO: Kent Cagle, City Manager
FROM: Tiffanie McNair, Executive Director of Community Development
SUBJECT: Agreement with Quick Roofing for roof repair/replacement at Killeen Police Department Headquarters
BACKGROUND AND FINDINGS:
Two major sections of the roof at Killeen Police Department (KPD) Headquarters are in need of repair/replacement. The third-floor roof and the west roof over the evidence room, are in complete disrepair. The third-floor roof requires repair, while the west roof will be a replacement.
Building Services has performed temporary patching for several years; these measures are no longer effective. The roof’s current condition now jeopardizes the integrity of the facility and the preservation of vital police records and evidence. Since January 2024, eighteen (18) documented roof repair requests have been made to Building Services. In June 2024, an attempt was made to file an insurance claim, but it was denied by TML. On May 13, 2025, a formal assessment was completed, and it was determined the entire roof system must be rebuilt. The Police Department has expended funds in the amount of approximately $9,000.00 patching the roof.
Without the repair the department risks contaminated/destroyed evidence; compromised investigations; and legal and reputational liability.
Staff secured a quote from Quick Roofing, utilizing TIPS Contract #25010401, in the amount of $265,255.19 for the repair and replacement of the damaged roof at KPD Headquarters. Council approval is requested to authorize the City Manager to enter into an agreement for the work.
THE ALTERNATIVES CONSIDERED:
N/A
Which alternative is recommended? Why?
Staff recommends City Council authorize the City Manager, or their designee, to execute an agreement with Quick Roofing for roof repairs at the Police Headquarters in the amount of $265,255.19 and authorize the City Manager or designee to execute any and all change orders as permitted by state and local law.
CONFORMITY TO CITY POLICY:
Yes, entering into an agreement with Quick Roofing conforms to city policy based on their TIPS Contract #25010401. Purchases made through a cooperative contract are exempt from the competitive bidding process as stated in the Texas Local Government Code (TLGC) §271.102, subchapter F; local government that purchases goods or services under subchapter satisfies any state law requiring the local government to seek competitive bids for the purchase of the goods or services.
FINANCIAL IMPACT:
What is the amount of the revenue/expenditure in the current fiscal year? For future years?
The amount is $265,255.19 in FY2025. No anticipated expenses in future years for this project.
Is this a one-time or recurring revenue/expenditure?
This is a one-time expenditure.
Is this revenue/expenditure budgeted?
Yes. Funds are available in 300-53110-900-210-925027.
If not, where will the money come from?
N/A
Is there a sufficient amount in the budgeted line-item for this revenue/expenditure?
Yes.
RECOMMENDATION:
Staff recommends the City Council authorize the City Manager, or their designee, to execute an agreement with Quick Roofing for roof repairs at the Police Headquarters in the amount of $265,255.19 and authorize the City Manager or designee to execute any and all change orders as permitted by state and local law.
DEPARTMENTAL CLEARANCES:
Finance
Legal
ATTACHED SUPPORTING DOCUMENTS:
PD Headquarters Estimate
PD Evidence Building Estimate
Vendor Information
Contract Verification
Conflict of Interest Questionnaire
Certificate of Interested Parties
Presentation