TITLE
Consider a memorandum/resolution to renew the annual maintenance agreement with SunGard Public Sector.
SUMMARY
AGENDA ITEM
SunGard Public Sector Annual Maintenance Renewal
ORIGINATING DEPARTMENT
Information Technology Services
BACKGROUND INFORMATION
SunGard Public Sector (formally SunGard HTE) was purchased in 1998 for $1.2 million and over the past 18 years the City has added additional modules at a cost over $400,000 bring the total enterprise software investment to $1.6 million. SunGard Public Sector provides the City an integrated suite of software products including Financials, Human Resources, Building Permits, Utility Billing, and Code Enforcement. The maintenance renewal cost covers technical support calls, ongoing education, improvements to infrastructure, and product enhancements.
DISCUSSION/CONCLUSION
On an annual basis, the Information Technology Services Department renews the software maintenance for the enterprise software. This amount increases at the rate of approximately 4% per year. Due to changes in requirements, there was a decrease in cost this year. The cost for this action does not include a $15,000 cost for the Learning Management System paid earlier in the year. The total SunGard cost for this year is approximately $12,000 less than last year.
SunGard Public Sector, owned by FIS National Information Services, is the single source to acquire this annual maintenance. The purchase of items available from only one source are exempt from bidding requirements pursuant to Texas Local Government Code section 252.022.
FISCAL IMPACT
The Information Technology Services Department has budgeted FY 16 funds as follows. The cost share is based on historical non-departmental percentages.
|
Fund |
Account |
Cost Share |
|
General Fund |
010-2705-419-42.43 |
$47,559.10 |
|
Hotel & Motel Fund |
214-9508-457.42-43 |
$6,959.87 |
|
Aviation Fund |
525-9508-521.42-43 |
$6,959.87 |
|
Solid Waste Fund |
540-9508-439.42-43 |
$5,799.89 |
|
Water and Sewer Fund |
550-2705-419.42-43 |
$42,919.19 |
|
Drainage Utility Fund |
575-9508-492.42-43 |
$5,799.89 |
|
|
Total |
$115,997.81 |
RECOMMENDATION
The City Manager be authorized to execute the renewal of the annual maintenance agreement with SunGard Public Sector in the amount of $115,997.81.