TITLE
Consider a memorandum/resolution authorizing the City Manager to enter into a professional services agreement with Mitchell and Associates, Inc. for the design of Segment 4 of the Heritage Oaks Hike and Bike Trail.
SUMMARY
AGENDA ITEM
CONSIDER A MEMORANDUM/RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER A PROFESSIONAL SERVICES AGREEMENT WITH MITCHELL & ASSOCIATES, INC. FOR THE DESIGN OF SEGMENT 4 OF THE HERITAGE OAKS HIKE AND BIKE TRAIL PROJECT
ORIGINATING DEPARTMENT
Public Works - Transportation Division
BACKGROUND INFORMATION
On January 16, 2015, the Texas Department of Transportation (TxDOT), in cooperation with the Federal Highway Administration, issued a 2015 Call for Project nominations for the statewide Transportation Alternative Program (TAP). Under the program, 80% of eligible projects costs can be reimbursed with the nominating entity providing at least 20% of the projects allowable costs.
On January 20, 2015, a special Council workshop was held to present the proposed Heritage Oaks Hike and Bike Trail. The City Council indicated a consensus for the allocation of $1,300,000 of existing bond funds for the Heritage Oaks Park project. City Council also authorized staff to enter into negotiation for the design of the proposed hike and bike trail portion of the project.
On April 28, 2015, the City Council authorized the City Manager to submit a TAP application for Segment 4 of the Heritage Oaks Hike and Bike Trail (CCM/R 15-044R). On May 4, 2015, the City of Killeen submitted an application to TxDOT requesting $2,448,282 for the 2015 TAP Call for Projects. On September 24, 2015, the City of Killeen was awarded $2,448,281 for Segment 4 of the Heritage Oaks Hike and Bike Trail.
On December 15, 2015, City Council authorized entering into an Advance Funding Agreement with TxDOT for Segment 4 of the Heritage Oaks Hike and Bike Trail accepting the TAP funds and committing to the design and construction of the project (CCM/R 15-145R).
DISCUSSION/CONCLUSION
The Heritage Oaks Hike and Bike Trail plan ultimately provides for over 6.5 miles of multi-use trail connecting the following: Central Texas Expressway/US 190 in Killeen, TX; Purser Family Park in Harker Heights, TX; the Heritage Oaks park area in Killeen, TX; a Killeen Independent School District (KISD) Elementary School; and Stillhouse Hollow Lake.
As proposed, Heritage Oaks Hike and Bike Trail, Segment 4, consists of a 1.5 mile segment of the ultimate multi-use trail and will connect the future residential KISD Elementary School location south to U.S. Government property in Bell County. The trail project contemplates constructing a 12 foot wide shared use hike and bike trail. All trail sections will be constructed of concrete with several low water crossings and neighborhood connections, along with appropriate pedestrian ramps, striping, signage, and street crossings. In addition, the following trail amenities will be provided: a trail head, bicycle racks, emergency call boxes, pet waste stations, trash receptacles, gateway signage, seating areas, and trail lighting. The project will also include multiple pedestrian bridges that will spur neighborhood connections and provide significantly increased access across Trimmier Creek within the Heritage Oaks Regional Park area.
In accordance with City Council’s previous direction, City staff has negotiated a professional services agreement with Mitchell & Associates, Inc. that conforms to the requirements and deadlines associated with the Advanced Funding Agreement entered into between the City and TxDOT and provides for engineering design, surveying and environmental clearance services for Segment 4 of the Heritage Oaks Hike and Bike Trail.
FISCAL IMPACT
The total fiscal impact associated with this agreement is $320,000. Funding in the amount of $320,000 is available in the 2014 General Obligation Bond- Heritage Park Project account (348-3490-800.58-80).
RECOMMENDATION
City staff recommends that the City Council authorize the City Manager to enter into an agreement with Mitchell and Associates, Inc., for a professional engineering services agreement for the design of Segment 4 of the Heritage Oaks Hike and Bike Trail, in the amount of $320,000, and that the City Manager be authorized to execute any and all change orders within the amount established by state and local law.