Title
Consider Minutes of Regular City Council Meeting of September 25, 2018.
Summary
City of Killeen
Regular City Council Meeting
Killeen Utilities Collections Conference Room
September 25, 2018 at 5:00 p.m.
Presiding: Mayor Jose Segarra
Attending: Mayor Pro-Tem Jim Kilpatrick, Councilmembers, Butch Menking, Juan Rivera, Gregory Johnson, Shirley Fleming, and Steve Harris
Also attending were Assistant City Manager Dennis Baldwin, City Attorney Kathryn Davis, City Secretary Lucy Aldrich, and Sergeant-at-Arms Cole.
Absent: Councilmember Debbie Nash-King
Mr. Jones gave the invocation, and Sydney and Elijah McDaniel led everyone in the Pledge of Allegiance.
Approval of Agenda
Motion was made by Mayor Pro Tem Kilpatrick to approve the agenda as written. Motion was seconded by Councilmember Fleming. The motion carried unanimously.
Minutes
Motion was made by Councilmember Johnson to approve the minutes of the September 4, 2018 Special City Council Meeting. Motion was seconded by Mayor Pro Tem Kilpatrick. Motion carried unanimously.
Motion was made by Councilmember Menking to approve the minutes of the September 11, 2018 Regular City Council Meeting. Motion was seconded by Councilmember Rivera. Motion carried unanimously.
Resolutions
RS-18-082 Consider a memorandum/resolution approving a negotiated settlement between the Atmos Cities Steering Committee and Atmos Energy Corp., Mid-Tex Division regarding the 2018 Rate Review Mechanism filings.
Staff Comments: Kathy Davis, City Attorney.
Ms. Davis provided a brief background of the Atmos Cities Steering Committee (ACSC). On April 1, 2018, Atmos filed a rate review mechanism (RRM) with cities to be effective October 1, 2018. The final negotiated settlement came in the amount of $24.9 million with an impact of $17.8 million on the Mid-Tex Region. The average residential customer will see a monthly increase of $1.06 or 1.94%. The average commercial customer will see a monthly increase of $3.20 or 1.21% and the average industrial customer will see a monthly increase of $82.93 or 1.61%. City staff and the ACSC Executive Committee recommend approving the negotiated settlement with Atmos Energy Corp.
Motion was made by Councilmember Fleming to approve RS-18-082. Motion was seconded by Councilmember Johnson. Motion carried unanimously.
RS-18-083 Consider a memorandum/resolution approving an addendum to the agreement with LS Johnston Architects for professional services associated with the Bob Gilmore Senior Center Renovation project.
Staff Comments: Brett Williams, Executive Director of Community Services.
City Council approved Phase 2 of renovations to the Bob Gilmore Senior Center on July 10, 2018. Phase 2 renovations include the remodel of the interior entry and reception area, game room, site work with grading, and accessible parking improvements. The approval of Phase 2 renovations facilitated additional work related to architecture and engineering services. The combined funding amount of Phase 1 and 2 of the Bob Gilmore Senior Center renovation project is $783,725.05. In March 2018, the LS Johnston Architects presented a limited scope professional services agreement in the amount of $25,000 encompassing renovations covered under Phase 1 of the Bob Gilmore Senior Center renovation project. Because of the additional professional services associated with the increase in the project scope, the firm presented an amendment with a more detailed scope of work in the amount of $76,000. This includes the additional A&E Services for the comprehensive renovation plan for the facility to encompass Phase 1 and 2 of the project. The amendment to the existing agreement causes a revised agreement amount totaling $101,000 for the professional services associated with the entire Bob Gilmore Senior Center renovation project. Staff recommends City Council approve an amendment to the agreement with LS Johnston Architects for the Detailed Scope of Architectural and Engineering Services (professional services) for the Bob Gilmore Senior Center Renovation.
Motion was made by Councilmember Rivera to approve RS-18-083. Motion was seconded by Councilmember Fleming. Motion carried unanimously.
RS-18-084 Consider a memorandum/resolution authorizing the award of Bid No. 18-19 for Concrete, Street Materials, Top Soil, Rock, and Slurry Seal Services.
Staff Comments: David Olson, Executive Director of Public Works.
On August 15, 2018, bids were opened and read aloud for the procurement of the City’s estimated annual requirements of Concrete, Street Materials, Top Soil, Rock, and Slurry Seal Services. Ten (10) vendors’ submitted bids. City staff recommends that City Council award purchase contracts to Killeen Ready Mix, Killeen Crushed Stone, Green Dream International, DIJ Construction, Crafco, Inc., Viking Construction, Oldcastle Materials Texas, Roy D. Leifester, and Lone Star Paving for the purchase of various Concrete, Street Materials, Top Soil, Rock, and Slurry Seal Services; authorize the City Manager to enter into a contract with the same, including the proposed extensions described; and finally, authorize the City Manager to execute any and all change orders in the amounts established by state and local law.
Motion was made by Councilmember Menking to approve RS-18-084. Motion was seconded by Councilmember Fleming. Motion carried unanimously.
RS-18-085 Consider a memorandum/resolution accepting TxDOT Routine Airport Maintenance Program (RAMP) grants for the Killeen Fort Hood Regional Airport and Skylark Field.
Staff Comments: Matt Van Valkenburgh, Executive Director of Aviation.
TxDOT has offered the City of Killeen RAMP grants of $50,000 for use at Killeen Fort Hood Regional Airport and $15,000 for Skylark Field Airport. These grants will be used to match an equal amount of airport enterprise money to fund maintenance and supplies up to $100,000 for Killeen Fort Hood Regional Airport and up to $30,000 for Skylark Field. City staff recommends City Council accept the TxDOT RAMP Grants, TxDOT Project M1909FHOO, in the amount of $50,000, and TxDOT Project M1909KILE, in the amount of $15,000, and authorize the City Manager or designee to execute the agreement and any and all amendments to the grants within the amounts set by state and local law.
Motion was made by Mayor Pro Tem Kilpatrick to approve RS-18-085. Motion was seconded by Councilmember Rivera. Motion carried unanimously.
RS-18-086 Consider a memorandum/resolution approving airline lease agreement extensions at the Killeen Fort Hood Regional Airport.
Staff Comments: Matt Van Valkenburgh, Executive Director of Aviation.
Airline lease agreements for Killeen-Fort Hood Regional Airport were originally approved by Council in May 2004 and have either been extended for various term lengths or have been regenerated as new agreements due to airline mergers and restructuring. The agreements with American Airlines, Inc. and United Airlines, Inc. were last extended in 2016 and will expire on September 30, 2018. Staff has reviewed the current airline lease agreements and negotiated with representatives of the airlines for extensions of their respective lease agreements which include fee adjustments based upon the consumer price index and are competitive within the industry. These addendums provide for the lease agreements to be extended by one year through September 30, 2019, with an option for an additional one year extension. City staff recommends City Council approve the lease extensions with American and United Airlines and authorize the City Manager or designee to execute same as well as all addendums and lease actions to the agreement, including termination, to the extent allowed by state and local law.
Motion was made by Councilmember Fleming to approve RS-18-086. Motion was seconded by Mayor Pro Tem Kilpatrick. Motion carried unanimously.
Adjournment
With no further business, upon motion being made by Mayor Pro Tem Kilpatrick, seconded by Councilmember Fleming, and unanimously approved, the meeting was adjourned at 5:20 p.m.