Title
Consider a memorandum/resolution approving an Intergovernmental Support Agreement for installation support services with the U.S. Army Garrison at Fort Cavazos, Texas.
Body
DATE: June 18, 2024
TO: Kent Cagle, City Manager
FROM: Mike Wilson, Executive Director of Aviation
SUBJECT: Approval of an Intergovernmental Support Agreement with the U.S. Army Garrison for Installation Support Services at Fort Cavazos, Texas
BACKGROUND AND FINDINGS:
In April 2016, the Department of Defense sponsored a series of workshops at Fort Hood to introduce a program in which local communities could provide various services to military installations which would benefit both entities. Throughout May/June 2016, the City of Killeen engaged in discussions with Fort Hood to explore the benefits of potentially entering into a variety of Intergovernmental Support Agreements (IGSA) with the Fort Hood Installation.
On December 18, 2018, City Council approved an IGSA with the U.S. Army Garrison at Fort Hood for preventative maintenance on Robert Gray Army Airfield (RGAAF). These services included airfield marking maintenance, which is the painting, routine maintenance, and upkeep of all surface markings for the runways and taxiways (movement areas) of RGAAF; and pavement maintenance, which is minor asphalt and concrete repair and preventative maintenance of the runways, taxiways, and aprons. The agreement provided revenue and expenditures for each year of the agreement. The revenue increased contractually 2% per annum for the duration of the agreement, allowing the Aviation Department to make a profit each year.
Aviation staff has been in ongoing negotiations with the U.S Army Garrison at Fort Cavazos regarding a new IGSA. This agreement is set for an initial one-year term, with the option to renew annually for up to nine additional years.
Under this new IGSA, the City will be responsible for providing a range of installation support services, including pavement maintenance, grounds maintenance, fencing, electrical work, supplies, labor, and capital investments at both Robert Gray Army Airfield and Yoakum-DeFrenn Army Heliport. Our dedicated Airport staff has meticulously developed both capital and recurring cost estimates for these services and have presented a comprehensive draft IGSA document to the Fort Cavazos Garrison for their review and input.
After several rounds of thorough review and discussion, Fort Cavazos completed their evaluations and forwarded the proposed program and agreement to the Army Installation Management Command, which subsequently approved the agreement.
We believe this partnership will be highly beneficial for both the City and Fort Cavazos, ensuring high-quality support services and fostering a strong collaborative relationship
THE ALTERNATIVES CONSIDERED:
N/A
Which alternative is recommended? Why?
N/A
CONFORMITY TO CITY POLICY:
This item conforms to local and state policies.
FINANCIAL IMPACT:
What is the amount of the revenue/expenditure in the current fiscal year? For future years?
FY2025 Revenue: $2,955,000
FY24/25 Expenses: $1,092,104 (estimated)
Each additional one-year term includes a cost escalation over the ten-year period.
Is this a one-time or recurring revenue/expenditure?
Recurring for each year of the agreement. However, the expenditure will vary depending on the costs of material, equipment, and personnel costs.
Is this revenue/expenditure budgeted?
Yes, funding is included in the FY 2025 Proposed Budget in the Aviation Fund. $2,955,000 will be included in the 525-0000-331.15-01 revenue account. $1,092,104 is in various expense accounts to include personnel, operations, and capital. The FY 2025 Proposed Budget will be submitted to City Council in July 2024 and is subject to City Council approval.
If not, where will the money come from?
N/A
Is there a sufficient amount in the budgeted line-item for this revenue/expenditure?
Yes, upon approval of the FY 2025 Proposed Budget.
RECOMMENDATION:
City Council approve an Intergovernmental Support Agreement with the U.S. Army Garrison for the installation support services at Fort Cavazos, Texas and authorize the City Manager or designee to execute same as well as any and all amendments as allowed per federal, state, or local law.
DEPARTMENTAL CLEARANCES:
Purchasing
Finance
Legal
ATTACHED SUPPORTING DOCUMENTS:
Agreement
Presentation