Title
Consider a memorandum/resolution awarding Bid Number 23-19 for the Terminal Apron Rehabilitation Phase II Project to GDS LLC d.b.a. Ambrozi Contracting, in an amount of $392,099.
Summary
DATE: March 7, 2023
TO: Kent Cagle, City Manager
FROM: Mike Wilson, Executive Director of Aviation
SUBJECT: Award of Bid No. 23-19 Terminal Apron Rehabilitation Phase II Project
BACKGROUND AND FINDINGS:
On July 13, 2021, the Federal Aviation Administration (FAA) approved a Passenger Facility Charge (PFC) Application that included a Terminal Apron Rehabilitation, Phase II project at the Killeen-Fort Hood Regional Airport (KFHRA) in the amount of $500,000. The project consists of repair/replacement of deficient concrete panels in various locations on the apron, replace joint seals, correct various spalling issues, and install of pavement underdrain. Thus, ensuring a safe and fully functional aircraft apron, extending the useful life of the apron, and preventing future concrete panel failures. This project is fully funded by the PFC fund with no impact to the operating fund or fund balance.
The project was advertised beginning on January 8, 2023. Advertising appeared in the local Newspaper as well as the City’s website. Additionally, it was advertised on multiple statewide electronic bidding sites.
Bids were opened on January 26, 2023, and the City of Killeen received three (3) bids as follows:
|
Vendor |
GDS LLC d.b.a. Ambrozi Contracting |
TTG Utilities |
Emerson |
|
Base Bid |
$357,839 |
$384,705 |
$533,246 |
|
Additive Alternate 1 |
$34,260 |
$48,535 |
$45,680 |
|
Total |
$392,099 |
$433,240 |
$578,926 |
A thorough review of each bid package was completed by the airport’s consultant and staff. GDS LLC d.b.a. Ambrozi Contracting was the lowest responsive and responsible bidder. Therefore, the consultant and staff’s recommendation are to award the construction contract to GDS LLC d.b.a. Ambrozi Contracting in the amount of $392,099
THE ALTERNATIVES CONSIDERED:
1. Reject the bid.
2. Authorize award of the construction contract to GDS LLC d.b.a. Ambrozi Contracting for the Base Bid and Additive Alternate 1.
Which alternative is recommended? Why?
Alternative 2 is recommended because:
1. Our consultants recommended the contract be awarded to GDS LLC d.b.a. Ambrozi Contracting based on the bid and price offered.
2. This project will significantly reduce maintenance and repair costs and save capital costs which may result from pavement failures.
3. Project is fully funded through the PFC fund with no impact to the operating fund or fund balance.
CONFORMITY TO CITY POLICY:
This item conforms to local and state policies.
FINANCIAL IMPACT:
What is the amount of the expenditure in the current fiscal year? For future years?
The expenditure for Alternative 2 in the current fiscal year is $392,099.
Is this a one-time or recurring expenditure?
One-time
Is this expenditure budgeted?
Yes, funds are available in the Aviation Passenger Facility Charge Fund in account 529-0510-521.69-07.
If not, where will the money come from?
N/A
Is there a sufficient amount in the budgeted line-item for this expenditure?
Yes
RECOMMENDATION:
Staff recommends that City Council authorize Bid Number 23-19 for the Terminal Apron Rehabilitation, Phase II project to GDS LLC d.b.a. Ambrozi Contracting for the Base Bid and Additive Alternate 1 in the amount of $392,099 and recommends that the City Council authorize the City Manager, or designee, to execute all contract documents and any and all change orders or actions within the amounts set by state and local law.
DEPARTMENTAL CLEARANCES:
Purchasing
Finance
Legal
ATTACHED SUPPORTING DOCUMENTS:
Bids
Contract
Certificate of Interested Parties