Title
Consider a memorandum/resolution authorizing the award of Bid No. 25-34, McGregor Estates Sanitary Sewer Improvements Project to BP3 Utilities, LLC, in the amount of $243,133.53.
Body
DATE: July 15, 2025
TO: Kent Cagle, City Manager
FROM: Andrew Zagars, City Engineer
SUBJECT: Authorize the Award of Bid No. 25-34, McGregor Estates Sanitary Sewer Improvements Project to BP3 Utilities, LLC
BACKGROUND AND FINDINGS:
On the northeast side of McGregor Estates Subdivision, a sanitary sewer force main discharges into a large gravity sanitary sewer main that services 21 lots. Due to numerous sewer odor complaints in this area, specifically from the lots adjacent to the sewer main, City Staff researched several odor prevention solutions. Staff recommends moving the sewer service for the 21 lots from the existing large sewer main with heavy flows from the force main and installing a new smaller gravity sewer main that will only serve the 21 lots.
On June 5, 2025, four (4) bids were received in response to Bid No. 25-34, McGregor Estates Sanitary Sewer Improvements Project. The following bids were opened and read aloud:
Purchasing, Engineering, and Central Texas Land Development Services, the design engineering firm, reviewed the bids and relevant bidder experience based on the selection criteria set forth in the contract documents and response of references. BP3 Utilities, LLC is recommended as the awarded bidder for Bid No. 25-34, McGregor Estates Sanitary Sewer Improvements Project in the amount of $243,133.53 as they are the responsive low bidder providing the best value to the city for this project.
THE ALTERNATIVES CONSIDERED:
N/A
Which alternative is recommended? Why?
N/A
CONFORMITY TO CITY POLICY:
This item conforms to state and local policies.
FINANCIAL IMPACT:
What is the amount of the revenue/expenditure in the current fiscal year? For future years?
The current fiscal year expenditure is $243,133.53
Is this a one-time or recurring revenue/expenditure?
This is a one-time expenditure
Is this revenue/expenditure budgeted?
Funds are partially budgeted in Water & Sewer CIP Fund account 350-56201-900-450-925021 and a planned appropriation of excess fund balance in the Water & Sewer CIP Fund will fully fund the expenditure on the year-end budget amendment. .
If not, where will the money come from?
Year-end budget amendment
Is there a sufficient amount in the budgeted line-item for this revenue/expenditure?
Upon approval of the year-end budget amendment
RECOMMENDATION:
Authorize the award of Bid No. 25-34, McGregor Estates Sanitary Sewer Improvements Project to BP3 Utilities, LLC; authorize the City Manager, or designee, to execute a construction contract with BP3 Utilities, LLC in the amount of $243,133.53, and furthermore, authorize the City Manager, or designee, to execute any and all change orders within the amounts set by State and Local law.
DEPARTMENTAL CLEARANCES:
Purchasing
Finance
City Attorney
ATTACHED SUPPORTING DOCUMENTS:
Bid Proposal
Bid Tabulation
Letter of Recommendation
Contract Verification Form
Certificate of Interested Parties
Presentation