TITLE
Consider a memorandum/resolution authorizing the award of Bid No. 15-16 for a construction contract to RM Rodriguez Construction, LP for the Killeen Fort Hood Regional Trail (Segment 3) project.
SUMMARY
AGENDA ITEM
AUTHORIZE THE AWARD OF A CONSTRUCTION CONTRACT (BID 15-16) TO RM RODRIGUEZ CONSTRUCTION, LP FOR THE CONSTRUCTION OF THE KILLEEN FORT HOOD REGIONAL TRAIL (SEGMENT 3) PROJECT.
ORIGINATING DEPARTMENT
PUBLIC WORKS - TRANSPORTATION DIVISION
BACKGROUND INFORMATION
In cooperation with the Federal Highway Administration, the Texas Highway Commission issued a call for project nominations for the statewide Transportation Enhancement Program (TE) on August 30, 2012. The call began on September 14, 2012, and closed on November 16, 2012. In two previous project calls, the City of Killeen (COK) had secured funding for two (2) hike and bike trails. Those projects (CCM/R 12-091R) have been extremely successful and beneficial to the City of Killeen.
On July 26, 2013, the City received notification that it had been selected to receive $1,455,498 for a TE award. The City of Killeen's proposed project ranked fourth out of 81 prospective projects submitted to the Texas Department of Transportation (TxDOT). On February 11, 2014, the City Council authorized a reimbursement resolution (CCM/R 14-023R) which included funding for the Westside Trail (Killeen Fort Hood Regional Trail Segment 3) project. On March 25, 2014, City Council authorized entering in an advance funding agreement (CCM/R 14-035R) with TxDOT for the TE award as documented by the Transportation Enhancement Program.
DISCUSSION/CONCLUSION
The City advertised for bids on April 19, April 26, and May 3, 2015. On May 21, 2015, bids were opened and read aloud for the construction of the project. There were four (4) bids submitted for the project: RM Rodriguez Construction, LP, of Temple, in the amount of $2,109,000.00; Westar Construction, Inc., of Georgetown, in the amount of $2,292,731.60; TTG Utilities, LP, of Gatesville, in the amount of $2,293,940.17; and Unified Services of Texas, Inc., of Southlake, in the amount of $2,769,228.13. All bidders completed the following: Bid Bond/Security, Conflict of Interest Questionnaire (CIQ), and the Certificate Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion. The apparent low bidder is RM Rodriguez Construction, LP, in the amount of $2,109,000.00. (See bid tabulation.)
FISCAL IMPACT
Funds for this project in the amount of $2,109,000 are available in the Killeen Fort Hood Regional Trail (Segment 3) Project account, 348-3490-800.58-81.
RECOMMENDATION
City staff recommends the City Council award a construction contract to the lowest responsible bidder meeting the specifications, RM Rodriguez Construction, LP, in the amount of $2,109,000 dependent on TxDOT concurrence.