Title
Consider a memorandum/resolution amending the previously authorized spending limit for the purchase of police uniforms, duty gear and accessories from Galls, LLC, from $50,000 to an amount not to exceed $78,000 for FY 23-24.
Body
DATE: May 7, 2024
TO: Kent Cagle, City Manager
FROM: Pedro Lopez Jr, Chief of Police
SUBJECT: Purchase of Police Uniforms and Duty Gear
BACKGROUND AND FINDINGS:
In October 2023, Council approved the purchase of police uniforms and equipment with Galls, LLC for FY 23-24 in an amount not to exceed $50,000 (Resolution 23-174R). Since that time, additional equipment has been identified as needed for purchase this fiscal year for which Galls has the best price, and/or is the most convenient vendor overall. Galls, LLC remains a member of the TASB buyboard (contract # 670-22). Purchases so far this FY are approximately $45,000. Additional expenditures for this FY are projected to be $33,000, for a total of $78,000. These purchases include rifle-rated ballistic shields for both the Organized Crime Unit and the Violent Crime Action Team, units which conduct high-risk interdiction operations with known armed/violent suspects on a regular basis.
THE ALTERNATIVES CONSIDERED:
Delay purchase of items until FY 24-25
Purchase items from a different vendor, at significantly increased cost and/or inconvenience
Approve the increased spending limit with Galls, LLC
Which alternative is recommended? Why?
Staff recommends authorizing the amendment of the spending limit with Galls LLC from $50,000 to an amount not to exceed $78,000.
CONFORMITY TO CITY POLICY:
Purchases made through a cooperative contract are exempt from the competitive bidding process as stated in Texas Local Government Code (TLGC) section 271.102, subchapter F; a local government that purchases goods or services under this subchapter satisfies any state law requiring the local government to seek competitive bids for the purchase of the goods or services.
FINANCIAL IMPACT:
What is the amount of the expenditure in the current fiscal year? For future years?
Current fiscal year expenditures are approximately $45,000 to date. Projected expenditures for this fiscal year are approximately $78,000. Future expenditures with this vendor are projected to exceed $50,000.
Is this a one-time or recurring expenditure?
Recurring
Is this expenditure budgeted?
Yes, funds are available in the General Fund Police Department account 010-6050-441.41-20, and in the Police State Seizure Fund account 208-6000-441.46-35.
If not, where will the money come from?
N/A
Is there a sufficient amount in the budgeted line-item for this expenditure?
Yes
RECOMMENDATION:
The city staff recommends amending the previously authorized spending limit for the purchase of police uniforms, duty gear and accessories from Galls, LLC from $50,000 to an amount not to exceed $78,000 for FY 23-24.
DEPARTMENTAL CLEARANCES:
Purchasing
Finance
Legal
ATTACHED SUPPORTING DOCUMENTS:
Resolution 23-174R
Buyboard Contract
Certificate of Interested Parties