TITLE
Consider a memorandum/resolution for the purchase of six (6) heavy trucks for the Solid Waste Division.
SUMMARY
AGENDA ITEM
Purchase of Six (6) Solid Waste Vehicles
ORIGINATING DEPARTMENT
Public Works - Solid Waste / Fleet Services
BACKGROUND INFORMATION
Funding for the acquisition of new vehicles for the Solid Waste fleet was approved as part of the City's FY2016 budget process. The Solid Waste Division will utilize these vehicles in support of transfer station and commercial and residential operations to replace existing vehicles that have exceeded their useful life. Of the six (6) vehicles requested, one (1) will be a commercial front-loader, one (1) will be a transfer station roll-off, two (2) will be residential side-loaders, one (1) will be a residential rear-loader, and one (1) will be a residential grapple truck.
DISCUSSION/CONCLUSION
The 2014 Solid Waste Master Plan and Rate Study conducted by SCS Engineers recommended a fleet replacement program (FRP) that would sustain the Solid Waste fleet while reducing maintenance and acquisition costs. This logic was also supported by Utilimarc, the outside firm assisting with the City's FRP, where their data recommended investing $1.4 million per year in the Solid Waste fleet to achieve the highest overall equipment value.
To begin the program, ten (10) heavy trucks were purchased in FY2015. To continue the program and maximize the City’s investment by operating at the least cost of ownership, six (6) heavy trucks are required in FY2016. The purchase of these vehicles will be accomplished through HGAC and BuyBoard-authorized co-op vendors per Texas Local Government Code, Section 271.102, which satisfies competitive bid requirements.
The following vehicles are requested and needed at this time:
One (1) Front Loader Truck
|
Vendor |
Make/Model |
Co-op |
Cost Ea. |
Total |
|
Chastang |
2016 AutoCar ACX64 with |
HGAC |
$160,493 |
$160,493 |
|
Heil |
28 Yd Dura Pack Body |
BuyBoard |
$112,356 |
$112,356 |
|
|
|
|
TOTAL |
$272,849 |
One (1) Roll-Off Truck
|
Vendor |
Make/Model |
Co-op |
Cost Ea. |
Total |
|
Chastang |
2016 AutoCar ACX64 with |
HGAC |
$160,409 |
$160,409 |
|
Heil |
24' Kwik Lift Body |
BuyBoard |
$54,640 |
$ 54,640 |
|
|
|
|
TOTAL |
$215,049 |
Two (2) Side-Loader Trucks
|
Vendor |
Make/Model |
Co-op |
Cost Ea. |
Total |
|
Chastang |
2016 AutoCar ACX64 with |
HGAC |
$160,207 |
$320,414 |
|
Heil |
28 Yd Dura Pack Python Body |
BuyBoard |
$127,739 |
$255,478 |
|
|
|
|
TOTAL |
$575,892 |
One (1) Rear-Loader Truck
|
Vendor |
Make/Model |
Co-op |
Cost Ea. |
Total |
|
Freightliner |
2016 Freightliner M2106 with |
BuyBoard |
$88,516 |
$ 88,516 |
|
Heil |
25 Yd High-Compaction Body |
BuyBoard |
$85,955 |
$ 85,955 |
|
|
|
|
TOTAL |
$174,471 |
One (1) Grapple Truck
|
Vendor |
Make/Model |
Co-op |
Cost Ea. |
Total |
|
Freightliner |
2017 Freightliner M2106 with |
BuyBoard |
$74,306 |
$74,306 |
|
Heil |
30 Yd Lightening Loader Body |
BuyBoard |
$67,532 |
$67,532 |
|
|
|
|
TOTAL |
$141,838 |
FISCAL IMPACT
FY2016 funds were budgeted to initiate these purchases in three Solid Waste accounts: $272,849.00 from the SW Commercial account #540-3465-439.61-10; $215,049.00 from the SW Transfer Station account #540-3475-439.61-10 and $ 892,201.00 from the SW Residential account #540-3460-439.61-10.
RECOMMENDATION
Staff recommends purchase of the six (6) trucks utilizing the HGAC and BuyBoard Purchasing Cooperatives and that the City Manager be expressly authorized to execute any and all change orders within the amounts set by state and local law.