Title
Consider a memorandum/resolution authorizing an agreement with Intelligent Interiors, Inc. for the purchase of furniture, fixtures and equipment for the Rosa Hereford Community Center and the Bob Gilmore Senior Wing, in the amount of $259,019.91.
Body
DATE: November 5, 2024
TO: Kent Cagle, City Manager
FROM: Antonio Murphy, Executive Director of Parks and Recreation
SUBJECT: Agreement with Intelligent Interiors for the purchase of Furniture, Fixtures and Equipment for the Rosa Hereford Community Center and the Bob Gilmore Senior Wing
BACKGROUND AND FINDINGS:
The Killeen Community Center opened its doors in March 1974, and was renamed Rosa Hereford Community Center in 2020 to honor the city’s former councilwoman. After the Bob Gilmore Senior Center was demolished due to structural concerns, Parks and Recreation announced plans to renovate the Rosa Hereford Community Center and rebuild the Bob Gilmore Senior Center. The new design aims to combine both facilities into a single multi-generational center for the community.
The Bob Gilmore Senior wing will feature a spacious billiard room, banquet facilities, a kitchen, a library, a computer lab, and ceramics and card rooms. Additionally, it will include pickleball courts and covered outdoor seating. The Rosa Hereford Community Center (East Wing) will offer a new aerobics room, weight room, updated men’s and women’s locker rooms (no showers), and two meeting rooms accessible to seniors as well.
Parks and Recreation is looking to enter into an agreement with Intelligent Interiors for the purchase and installation of FFE for the Rosa Hereford Community Center based off the following purchasing cooperatives.
|
Vendor |
Coop. Contract |
Description |
Cost |
|
ESI/Fellowes Brand |
TIPS#230301 |
Dual Monitor Arms |
$3,620.88 |
|
GLOBAL |
TIPS#230301 |
Office Furniture |
$53,168.74 |
|
SitOnIt/Exemplis |
OMNIA#R191803 |
Chairs & Tables |
$28,840.62 |
|
Leland |
TIPS#210305 |
Seating |
$8,046.24 |
|
KFI |
TIPS#231104 |
Chairs |
$14,363.20 |
|
Carolina and OFS |
OMNIA#R191813 |
Stools,Sofa &Tables |
$22,014.87 |
|
Via |
TIPS#230301 |
Armchairs |
$5,708.16 |
|
JSI |
OMNIA#R191806 |
Chairs, Sofa & Tables |
$23,552.39 |
|
Integra |
TIPS#230301 |
Library Seating |
$5,415.14 |
|
Surfaceworks |
TIPS#230301 |
Tables, Kits, Panels |
$22,967.34 |
|
ESI/Fellowes |
TIPS#230301 |
Monitor Clamps, CPU Holders |
$3,643.44 |
|
Enwork |
OMNIA#R191819 |
Table, Axil Surface outlets |
$1,978.40 |
|
Keystone Ridge |
TIPS#220303 |
Outdoor Furniture,Trash cans |
$27,264.60 |
|
Krueger International |
Sourcewell#091423 |
Lobby Benches |
$5,581.18 |
|
|
|
Delivery & Installation |
$26,244.16 |
|
|
|
Freight |
$6,610.55 |
|
|
|
Total |
$259,019.91 |
The total contract amount is $259,019.91 and will be funded from the Governmental Furniture and Fixtures CIP account.
THE ALTERNATIVES CONSIDERED:
N/A
Which alternative is recommended? Why?
N/A
CONFORMITY TO CITY POLICY:
This conforms to the City of Killeen purchasing policy as stated in Texas Local Government Code, Section 271.102; a local government that purchases goods or services under this chapter satisfies any state law requiring the local government to seek competitive bids for the purchases of the goods or services.
FINANCIAL IMPACT:
What is the amount of the revenue/expenditure in the current fiscal year? For future years?
$259,019.91 for FY25
Is this a one-time or recurring revenue/expenditure?
One-time
Is this revenue/expenditure budgeted?
Yes, funding is available as part of the FY 2025 Adopted Capital Improvement Program, which includes the Rosa Hereford Community Center project (920033) as an ongoing initiative. This allows any unspent funds to roll over into the next fiscal year. Sufficient funding will be rolled into FY 2025 following the completion of the CIP budget roll, scheduled for December 2024, to account #300-56320-900-300-920033, designated for Furniture and Fixtures.
If not, where will the money come from?
N/A
Is there a sufficient amount in the budgeted line-item for this revenue/expenditure?
Yes
RECOMMENDATION:
Staff recommends that City Council authorize the agreement and approve the purchase of furniture and fixtures from Intelligent Interiors, Inc. in the amount of $259,019.91; and authorize the City manager, or designee, to execute all contract documents and any and all change orders as allowed per State law.
DEPARTMENTAL CLEARANCES:
Purchasing
Finance
Legal
ATTACHED SUPPORTING DOCUMENTS:
Proposal
Agreement
Contract Verification
Cooperative Letters
Certificate of Interested Parties
Presentation