Title
Consider a memorandum/resolution authorizing a contract amendment with Scheibe Consulting, LLC, for the Drainage Master Plan Project, in the amount of $62,810.00.
Body
DATE: December 3, 2024
TO: Kent Cagle, City Manager
FROM: Edwin Revell, Executive Director of Development Services
SUBJECT: Authorize the execution of a Contract Amendment with Schiebe Consulting LLC, for the Drainage Master Plan Project in the amount of $62,810.00
BACKGROUND AND FINDINGS:
The Drainage Master Plan Project was included in the Fiscal Year (FY) 2022 Capital Improvement Plan because of the need to update the existing 2012 Drainage Master Plan. Since 2012, several drainage improvements projects have been completed, new growth and land development have occurred throughout the city, and drainage standards have changed.
The City’s current plan has not been updated since 2012. The drainage program needs updating to conform with current design standards and methodologies in order to provide guidance for capital projects throughout the city. Additionally, the current engineering standards needs to be updated to meet current methodologies, standards, and MS4 permit requirements.
This contract amendment includes performing modeling and a Letter of Map Revision (LOMR) study for the location near Rosewood Drive and Acorn Creek. This study will include the changes to the area that have occurred since the initial Federal Emergency Management Agency (FEMA) maps were approved in 2008. Since that time, Rosewood has been widened by the Texas Department of Transportation and a portion of the drainage ditch was paved in connection with development to the west. This study was at the request of the development along the west side of Rosewood Drive in this location. The efforts for this study in this location were to be included Phase II of the Master Plan once funding became available. The developer has requested the City to perform this work sooner so needed information can be available for their design. The developer, Amesbury Companies, has agreed to fund 50% of this cost.
Staff reviewed several proposals and chose Scheibe Consulting LLC, in the amount of $62,810.00 to perform this service. All project efforts are expected to be completed within 12 months of execution of the proposed amendment.
THE ALTERNATIVES CONSIDERED:
N/A
Which alternative is recommended? Why?
N/A
CONFORMITY TO CITY POLICY:
Pursuant to Texas Local Government Code (TLGC), section 252.022(a)(4), this item is exempt from the competitive bidding requirements, as it is an agreement for the procurement of processional services.
FINANCIAL IMPACT:
What is the amount of the revenue/expenditure in the current fiscal year? For future years?
The fee for services under this agreement for the current fiscal year is $62,810.00.
Is this a one-time or recurring revenue/expenditure?
This is a one-time expenditure.
Is this revenue/expenditure budgeted?
Yes, funds are available in the Drainage CIP Fund, Engineering Services account 390-54225-900-400-923007 in the full agreement amount of $62,810. The reimbursement of $31,405 will be posted to the Drainage CIP Fund, Revenue account 390-47756-900-400-000000.
If not, where will the money come from?
N/A
Is there a sufficient amount in the budgeted line-item for this revenue/expenditure?
Yes
RECOMMENDATION:
Staff recommends that the City Council authorize the City Manager or his designee to authorize the contract amendment with Scheibe Consulting, LLC, for the Drainage Master Plan Project, in the amount of $62,810.00.
DEPARTMENTAL CLEARANCES:
Development Services
Purchasing
Finance
City Attorney
ATTACHED SUPPORTING DOCUMENTS:
Proposal
Agreement
Presentation