TITLE
Consider a memorandum/resolution authorizing the award of a construction contract to Choice Builders, LLC, for the Brookhaven Rancier Hike & Bike Trail project.
SUMMARY
AGENDA ITEM
AUTHORIZE THE AWARD OF A CONSTRUCTION CONTRACT (BID 17-02) TO CHOICE BUILDERS, LLC FOR THE CONSTRUCTION OF THE BROOKHAVEN RANCIER HIKE & BIKE TRAIL PROJECT.
ORIGINATING DEPARTMENT
PUBLIC WORKS - TRANSPORTATION DIVISION
BACKGROUND INFORMATION
On August 1, 2014, the Killeen-Temple Metropolitan Planning Organization (KTMPO), issued a Call for Projects (CFP) to utilize federal funding available through the Transportation Alternatives Program (TAP). The TAP replaces several programs such as Transportation Enhancements (TE), Recreational Trails, Safe Routes to Schools and several other discretionary programs, wrapping them into a single funding source.
On September 11, 2014, the City Manager submitted a letter to the Killeen Independent School District (KISD) requesting partnership by contributing 10% of the project construction cost. Under the program rules, entities choosing to submit applications rank higher if they have a partnership.
On October 7, 2014, the City Council authorized the City Manager to submit a TAP application for sidewalk projects (CCM/R 14-136R). On October 10, 2014, the City of Killeen submitted an application to the KTMPO requesting $548,158 for the TAP Call for Projects. On November 19, 2014, the City of Killeen was awarded $250,000 for the Brookhaven/Rancier Hike and Bike Trail.
DISCUSSION/CONCLUSION
The City advertised for bids on September 25, October 2, and October 9, 2016. On October 26, 2016 bids were opened and read aloud for the construction of the project. There were four (4) responsible bids submitted for the project: Choice Builders, LLC, of Temple, in the amount of $692,296; TTG Utilities, LP, of Gatesville, in the amount of $769,157.86; Yoko Excavating, LLC, of Belton, in the amount of $759,664; and Westar Construction, Inc., of Georgetown, in the amount of $896,968.25. Of the responsible bidders, one (1) was responsive: Choice Builders, LLC; the other three (3) bidders failed to include required documentation with their bid. The responsible responsive low bidder is Choice Builders, LLC, in the amount of $692,296 (see bid tabulation).
FISCAL IMPACT
The total fiscal impact for this action is $692,296. The funding for this project will be available in the Child Safety Fund, Brookhaven Sidewalk account, 248-3446-434.63-50, following the approval of a budget amendment. The budget amendment will make $750,000 available for the project, which establishes a $57,704 project contingency. Funds located in the Child Safety Fund, account are received from a portion of property tax revenue from KISD that must be appropriated towards school related sidewalk, crosswalk, and signage improvements with the ultimate goal of providing a safe pedestrian travel route for school children.
RECOMMENDATION
City staff recommends the City Council award a construction contract to the lowest responsible responsive bidder meeting the specifications, Choice Builders, LLC, in the amount of $692,296.00. Additionally that it authorize the City Manager to execute all necessary contract documents and all change orders or supplemental agreements for the project within the amounts set by state and local law.