Title
Consider a memorandum/resolution awarding Bid Number 23-30 for the Hangar Door Replacement Project to NNAC Inc., in an amount of $110,340.34.
Summary
DATE: June 20, 2023
TO: Kent Cagle, City Manager
FROM: Mike Wilson, Executive Director of Aviation
SUBJECT: Award Bid No. 23-30 Hangar Door Replacement at Skylark Field Airport
BACKGROUND AND FINDINGS:
This project is for the Hangar Door Replacement for one of the City owned commercial hangars at Skylark Field Airport. The doors on this hangar are at least 35 years old. Over the last several years they began to deteriorate and require frequent repairs to keep them operational. They have now reached a point where they can no longer be effectively repaired and have become a safety hazard to the tenants leasing the hangar and the aircraft stored in them. This project consists of replacing the current doors with new horizontal sliding doors and replacing all structural steel and any other items required for this new door to operate per manufacturers specifications and meet all safety, building code, and engineering requirements.
On September 19, 2022, the City accepted a Texas Department of Transportation Routine Airport Maintenance Program (RAMP) grant. After completion of the project, the RAMP grant will reimburse the City $50,000 of the cost of this project. The initial funding, to complete this project, will come from the Aviation operating fund.
This project has been advertised on two other occasions. The first time the bids came in over the available funding. The project was later readvertised with additional funding. However, the City received no bids in response. The project was then readvertised, for a third time, beginning on April 2, 2023. Advertising appeared in the local newspaper as well as the City’s website. Additionally, it was advertised on multiple statewide electronic bidding sites.
Bids were opened on April 26, 2023, and the City of Killeen received two (2) bids as follows:
|
Vendor |
HCS Inc. Commercial General Contractor |
NNAC Inc. |
|
Base Bid |
234,250.00 |
98,506.14 |
|
Additive Alternate 1 |
26,250.00 |
4,911.40 |
|
Additive Alternate 2 |
15,265.00 |
688.80 |
|
Additive Alternate 3 |
19,750.00 |
6234.00 |
|
Total |
295,515.00 |
110,340.34 |
A thorough review of each bid package was completed by the airport staff. NNAC Inc. was the lowest responsive and responsible bidder. NNAC was the contractor for previous hangars that were constructed at Skylark Field. Therefore, the staff’s recommendation is to award the construction contract to NNAC Inc. in the amount of $110,340.34.
THE ALTERNATIVES CONSIDERED:
1. Reject the bid.
2. Authorize award of the construction contract to NNAC Inc. for the Base Bid and Additive Alternate’s 1, 2, and 3.
Which alternative is recommended? Why?
Alternative 2 is recommended because:
1. Our staff recommends that the contract be awarded to NNAC Inc. based on the bid, the price offered, and past performance.
2. This project will significantly reduce maintenance and repair costs.
CONFORMITY TO CITY POLICY:
This item conforms to local and state policies.
FINANCIAL IMPACT:
What is the amount of the expenditure in the current fiscal year? For future years?
The expenditure for Alternative 2 in the current fiscal year is $110,340.34.
Is this a one-time or recurring expenditure?
One-time
Is this expenditure budgeted?
Yes, funds are available in the Aviation Fund Skylark Field account number 527-0505-521.61.02.
If not, where will the money come from?
N/A
Is there a sufficient amount in the budgeted line-item for this expenditure?
Yes
RECOMMENDATION:
Staff recommends City Council authorize Bid Number 23-30 for the Hangar Door Replacement project to NNAC Inc. for the Base Bid and Additive Alternate’s 1, 2, and 3 in the amount of $110,340.34 and recommends that the City Council authorize the City Manager, or designee, to execute all contract documents and any and all change orders or actions within the amounts set by state and local law.
DEPARTMENTAL CLEARANCES:
Finance
Legal
Purchasing
ATTACHED SUPPORTING DOCUMENTS:
Bid Proposal
Contract
Certificate of Interested Parties