Title
Consider a memorandum/resolution authorizing Change Order No. 4 for the Chaparral Pump Station Project with SSP Industries, L.P., in the amount of $47,383.00.
Body
DATE: June 17, 2025
TO: Kent Cagle, City Manager
FROM: Andrew Zagars, City Engineer
SUBJECT: Authorize Change Order No. 4 with SSP Industries, L.P., for the Chaparral Pump Station Project
BACKGROUND AND FINDINGS:
On February 27, 2024, City Council awarded a construction contract in the amount of $7,916,365 to SSP Industries, L.P., for the construction of the Chaparral Pump Station Project (CCM/R 24-036R). This project, located on the same site as the newly constructed Chaparral Elevated Storage Tank (EST), is 60% complete.
Change Order Nos. 1, 2, and 3, which resulted in a combined increase of $82,160.19, were previously approved. These change orders were all under the threshold for City Council approval. Change Order No. 4 includes an increase of $47,383 for the reconstruction of the Chaparral EST overflow drainage flume, which is also below the threshold. However, since the timing of the request for change orders 3 and 4 were very close to each other, Staff decided that this change order should proceed to the City Council for approval.
The existing overflow drainage flume is being reconstructed to slow down, spread out, and redirect the flow downstream of an existing stock pond. The total increase for Change Orders No. 1-4 is $129,543.19, which equates to a 1.64% increase to the original contract.
THE ALTERNATIVES CONSIDERED:
N/A
Which alternative is recommended? Why?
N/A
CONFORMITY TO CITY POLICY:
This item conforms to state and local policies.
FINANCIAL IMPACT:
What is the amount of the revenue/expenditure in the current fiscal year? For future years?
Total amount of $47,383 will be encumbered in FY 2025.
Is this a one-time or recurring revenue/expenditure?
This is a one-time expenditure.
Is this revenue/expenditure budgeted?
Yes, $47,383 is available in the Water and Sewer Bonds CIP account 354-56201-900-400-921015.
If not, where will the money come from?
N/A
Is there a sufficient amount in the budgeted line-item for this revenue/expenditure?
Yes
RECOMMENDATION:
Authorize the City Manager, or designee, to execute Change Order No. 4 with SSP Industries, L.P., in the amount of $47,383.
DEPARTMENTAL CLEARANCES:
Engineering Services
Finance
City Attorney
ATTACHED SUPPORTING DOCUMENTS:
Change Order No. 4
Resolution 24-036R
Change Orders No. 1-3
Presentation