TITLE
Consider a memorandum/resolution authorizing the expenditure of city funds in excess of $50,000 for police equipment and uniforms from Galls, LLC. for the Police Department.
SUMMARY
DATE: July 2, 2019
TO: Ronald L. Olson, City Manager
FROM: Charles F. Kimble, Chief of Police
SUBJECT: Purchase of police equipment and uniforms in excess of $50,000
BACKGROUND AND FINDINGS:
The Killeen Police Department purchases police uniforms, duty gear, and body armor from Galls, LLC. Uniforms, duty gear and body armor are purchased under TASB BuyBoard contract #524-17. The City of Killeen is a member of the BuyBoard purchasing cooperative.
Uniforms are an essential item that, due to the nature of police work, require regular replacement. Current fiscal year expenditures to Galls, LLC are $44,266.19. Projected expenses include an additional $25,000 - $40,000, primarily for new and replacement uniforms.
THE ALTERNATIVES CONSIDERED:
Delay purchases until fiscal year 19-20.
Authorize the purchases as proposed.
Which alternative is recommended? Why?
Staff recommends authorizing the purchases of additional uniforms and equipment as proposed.
CONFORMITY TO CITY POLICY:
This purchase conforms to City Policy and applicable laws.
FINANCIAL IMPACT:
Current fiscal year expenditures to Galls, LLC total $44,266.19. The total projected purchases from Galls, LLC for the current fiscal year could rise to approximately $84,000. The Police Department has identified budgeted funds to cover the expense.
What is the amount of the expenditure in the current fiscal year? For future years?
Approximately $84,000 for FY18-19. New and replacement uniforms, duty gear and body armor are budgeted annually.
Is this a one-time or recurring expenditure?
Recurring
Is this expenditure budgeted?
Yes.
If not, where will the money come from?
N/A
Is there a sufficient amount in the budgeted line-item for this expenditure?
Yes, in account 010-6050-441.41-20 Uniform and Clothing.
RECOMMENDATION:
Staff recommends that the City Manager or his designee be authorized to execute the described purchase of police uniforms, duty gear, and body armor from Galls, LLC through the TASB BuyBoard, an expense that will exceed $50,000 in city funds to one vendor for the current fiscal year.
DEPARTMENTAL CLEARANCES:
Purchasing
Finance
Legal
ATTACHED SUPPORTING DOCUMENTS:
Certificate of Interested Parties