TITLE
Consider a memorandum/resolution authorizing the award of Bid No. 17-01 for a construction contract to Battery Warehouse for the construction of Stewart Neighborhood Project Phase 3- Sidewalk Reconstruction.
SUMMARY
AGENDA ITEM
Consider a memorandum/resolution authorizing the award of a construction contract (Bid #17-01) to Battery Warehouse for the construction of Stewart Neighborhood Project Phase 3- Sidewalk Reconstruction.
ORIGINATING DEPARTMENT
Public Works Street Services Division, Community Development
BACKGROUND INFORMATION
During the FY 2016-17 budget process, the Public Works Environmental Services and Street Services Division was allocated $148,130.00 of Community Development Block Grant (CDBG) (Ord. 16-036) funds to be used for sidewalk reconstruction in the Stewart Neighborhood (Street Services) and a natural walking trail with park benches, pet waste stations, environmental educational signage, plantings, and lighting (Environmental Services). The sidewalk improvements include demolition and installation of concrete sidewalks and tree/root removal on Alexander Street, Gray Drive, Culp Avenue, Carol Way, and Franz Drive, North of Rancier Avenue and East of Stewart Street. This project enhances the Stewart Neighborhood pedestrian connectivity between East Ward Elementary School, Stewart-Lions Park (in the final stage of improvements; FY2015 CDBG), Stewart Sidewalk Reconstruction (currently underway; FY2015 CDBG), and the coming Stewart Neighborhood Nature/Education Trail, funded with Community Development Block Grant (CDBG) for enhancements in the Stewart Neighborhood.
DISCUSSION/CONCLUSION
The current project includes sidewalk reconstruction in the Stewart Neighborhood along Culp Avenue, Gray Drive, Carol Way, and Franz Way. On October 20, 2016, bids were open and read aloud. One (1) bidder submitted a bid for this section of improvement and is as follows: Battery Warehouse, McAllen, TX, concrete and tree/root removal - $248,730, plus $29,847.60 for mobilization. Upon the completion of a bid analysis, it was determined that funding was available to award a contract for line items 1 - 24 plus 12% mobilization totaling $150,405.92.
FISCAL IMPACT
The City of Killeen Public Works Department - Environmental Services and Street Services was allocated $148,130.00 of Community Development Block Grant (CDBG) funds during the 2016-2017 budget process. Of that amount, $120,000.00 is for the Stewart Neighborhood Project Phase 3 -Sidewalk Reconstruction. Funding in the amount of $119,625.90 is available in account# 228-0067-495.51-82 after paying project advertising expenses . Additional funding in the amount of $40,000.00 is available from FY 2014-2015 CDBG funds in account# 228-0065-495.51-80. The combined amount available for the project is $159,625.90, which allows $9,219.98 for contingencies.
RECOMMENDATION
City staff recommends the City Council award a construction contract for sidewalk reconstruction and tree root removal associated with Stewart Neighborhood Project, Phase 3 - Sidewalk Reconstruction to the lowest responsive and responsible bidder for line item one (1) through line item twenty-four (24) to Battery Warehouse, McAllen, Texas, in the amount of $150,405.92. Additionally, staff recommends that City Council authorize the City Manager to execute all necessary contract documents along with all change orders or supplemental agreements for the project within the amounts set by state and local law.