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Consider a memorandum/resolution approving a five-year Professional Services Agreement with Gases101 for the Killeen Fire Department, in an annual amount of $28,755.
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DATE: May 20, 2025
TO: Kent Cagle, City Manager
FROM: Jim Kubinski, Fire Chief
SUBJECT: Five-Year Professional Services Agreement between The Killeen Fire Department and Gases101
BACKGROUND AND FINDINGS:
Historically, Gases101 has provided quarterly testing, maintenance, and calibration for all Killeen Fire Department gas detectors. Our current inventory is outdated and needs replacement. Gases101 has provided an opportunity to lease new equipment for 5 years in which Gases101 will supply 22 detectors of varying capabilities, inspect, test, clean, and calibrate each detector in accordance with applicable State of Texas and Federal regulations. These tests confirm that each item can maintain accuracy and continue to meet expected standards. This agreement will begin June 1, 2025, and will be prorated through September 30, 2025, in the amount of $9,585.00. This agreement shall automatically renew October 1, 2025, and each subsequent year, as outlined in the attached “Letter of Agreement” and “Schedule A-1: 5-Year Freedom Agreement”, in the amount of $28,755.00.
THE ALTERNATIVES CONSIDERED:
N/A
Which alternative is recommended?
N/A
CONFORMITY TO CITY POLICY:
Pursuant to Texas Local Government Code (TLGC), section 252.022(a)(4), this item is exempt from the competitive bidding requirements, as it is an agreement for the procurement of processional services.
FINANCIAL IMPACT:
What is the amount of the expenditure in the current fiscal year? For future years?
The FY 2025 prorated expenditure for this agreement is $9,585.00
Beginning October 1, 2025, the annual expenditure will be $28,755.00
Is this a one-time or recurring expenditure?
Recurring
Is this expenditure budgeted?
Yes
Fire Department Professional Services Account:
100-54250-250-252-000000
If not, where will the money come from?
N/A
Is there a sufficient amount in the budgeted line-item for this expenditure?
Yes
RECOMMENDATION:
Staff recommends that the City Council approves a 5-year Professional Services Agreement between The Killeen Fire Department and Gases101 in an annual amount of $28,755, and that the City Manager, or his designee, is expressly authorized to execute any and all change orders within the amounts set by State and Local Law.
DEPARTMENTAL CLEARANCES:
Legal
Purchasing
Finance
Fire
ATTACHED SUPPORTING DOCUMENTS:
Agreement
Letter of Agreement
Contract Verification
Certificate of Interested Parties
Presentation