Title
Consider a memorandum/resolution purchasing and installing of Real Time Crime Center Hardware from One Diversified, LLC, in the amount of $621,413.
Body
DATE: July 16, 2024
TO: Kent Cagle, City Manager
FROM: Pedro Lopez, Chief of Police
SUBJECT: Real Time Crime Center Project
BACKGROUND AND FINDINGS:
The Killeen Police Department is making progress on establishing our Real Time Crime Center (RTCC) at Police Headquarters. The final step needed for the RTCC to become fully operational is completing the infrastructure. We issued a Request for Proposals for a turnkey solution for the RTCC, six vendors submitted proposals, all of which were thoroughly reviewed. During this process, we had to modify the project's scope. Ultimately, One Diversified, LLC was selected as the vendor capable of realizing our vision. The decision was based on the total value and the vendor’s experience, including an evaluation of their previous projects.
The cost of services from Diversified is $621,413 based off of the Interlocal Purchasing System (TIPS), Contract number 230901. The project includes a video wall and all associated hardware, hardware to connect the Conference Room to the RTCC, workstations, furniture, and a five-year warranty and service agreement.
THE ALTERNATIVES CONSIDERED:
Utilizing existing IT infrastructure to implement the RTCC.
Utilizing the turnkey RTCC solution from One Diversified, LLC
Which alternative is recommended? Why?
Purchasing the turnkey RTCC solution from One Diversified, LLC. as presented.
This solution will allow full implementation of the RTCC and provide the best value to the city.
CONFORMITY TO CITY POLICY:
Diversified is on the TIPS purchasing cooperative contract #230901. Purchases made through a cooperative contract are exempt from the competitive bidding process as stated in Texas Local Government Code (TLGC) section 271.102, subchapter F;” a local government that purchases goods or services under this subchapter satisfies any state law requiring the local government to seek competitive bids for the purchase of the goods or services.”
FINANCIAL IMPACT:
What is the amount of the revenue/expenditure in the current fiscal year? For future years?
$621,413 for FY 2024
Is this a one-time or recurring revenue/expenditure?
One-time
Is this revenue/expenditure budgeted?
Yes, funding is available in the following accounts for project code #240020:
Police State Seizure Fund account 208-6000-441.6140 -- $233,189
Police Federal Seizure Fund account 209-6000-441.6140 -- $123,547
Police Donation Fund account 249-6000-441.6140 -- $264,677
If not, where will the money come from?
NA
Is there a sufficient amount in the budgeted line-item for this revenue/expenditure?
Yes
RECOMMENDATION:
Staff recommends that City Council approve the purchase of the Turnkey Real Time Crime Center Solution from Diversified and authorize the City Manager or his designee to execute the purchase under Interlocal Purchasing System (TIPS) contract in an amount of $621,413, and authorize the City Manager, or designee, to execute any and all change orders within the amounts set by State and Local Law.
DEPARTMENTAL CLEARANCES:
Information Technology
Purchasing
Finance
Legal
ATTACHED SUPPORTING DOCUMENTS:
Agreement
Contract Verification Form
Certificate of Interested Parties
Presentation