Title
Consider a memorandum/resolution authorizing the award of Bid No. 24-16, Street Construction Materials, in an amount not to exceed $700,000 citywide for FY 2024.
Body
DATE: January 23, 2024
TO: Kent Cagle, City Manager
FROM: Steve Kana, Interim Executive Director of Public Works
SUBJECT: Authorize the award of Bid No. 24-16, Street Construction Materials to selected vendors
BACKGROUND AND FINDINGS:
The City solicits street construction material bids on an annual basis in order to procure materials needed for maintenance projects. Materials from these bids are utilized by various departments and divisions throughout the City of Killeen on construction projects, repair of roadways, parking areas, water mains, etc.
On December 06, 2023, bids were opened and read aloud for the City's procurement of the annual requirements of Street Construction Materials. The City's previous Street Construction Materials contract will expire January 13, 2024. The total purchase of materials will not exceed $700,000 City-wide in FY 2024 and will be based on the approved budget and will be subject to City Council approval.
Five (5) vendors submitted bids: Centerline Supply, Crafco, Inc., D.I.J. Construction, Inc., Killeen Crushed Stone, and Texas Materials Group. Bidders were instructed to bid items based upon estimated annual need per item and per item amounts.
Transportation, along with Purchasing, evaluated each bid's conformance with the bid information and instructions. Each bidder is ranked in accordance with the best value procedures and represents the best value to the City taking into consideration the qualifications, references, and cost of the Bidder, in accordance with the Bid General Terms and Conditions. The bid tab attached shows pricing as received from all vendors.
Due to fluctuating market conditions of the materials, the bid solicitation requires that the bidder's prices remain firm during the entire twelve (12) month contract. The contract te...
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