Title
Consider a memorandum/resolution authorizing a five-year printer lease for Communications Print Services from Ricoh, in the amount of $55,752.60.
Summary
DATE: October 17, 2023
TO: Kent Cagle, City Manager
FROM: Janell J. Lewis Ford, Executive Director of Communications
SUBJECT: New lease for the Print Shop
BACKGROUND AND FINDINGS:
The City of Killeen operates an internal print shop to create printed materials in support of the organization. Industrial-sized printers are necessary to accommodate the volume of printed products produced. The current black and white printer/copier fulfills approximately 72 black and white only printing/copying only work orders for 401,000 pieces of printed material annually.
The City's current four-year contract with Konica Minolta will expire October 2, 2023. After four years of printing/copying on the Konica Minolta, staff has experienced that having an office printer/copier is not beneficial based on the number of prints/copies that are produced annually at Printing Services.
Prior to the contract's expiration, staff explored replacement solutions based on current and anticipated organizational needs. Staff compared products and determined the best solution was a monochrome, high production printer/copier. The switch from an office printer/copier will result in staff's ability to compete with their consistently increasing demand of prints/copies, increased quality, and offer a faster completion on requested work orders. The proposed printer/copier has high-production features to include multiple, larger capacity paper decks, increased number of paper types that can be printed/copied on, advance finishing options that include booklet stapling, hole punching, and single stapling, and software license that will allow for printing multiple pages per sheet for the cost of a single print.
This printer lease is a 60-month term available through Ricoh's Texas Association of School Boards, BuyBoard, purchasing co...
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