Title
Consider a memorandum/resolution amending the Uniform Rental agreement with Cintas for an additional four (4) year term in an amount of $200,000 for FY 2023.
Summary
DATE: May 16, 2023
TO: Kent Cagle, City Manager
FROM: Judith Tangalin, Executive Director of Finance
SUBJECT: Cintas Contract Amendment
BACKGROUND AND FINDINGS:
Bid 19-07, Uniform Services was awarded to Cintas in November 2018 via CCMR 18-112R for a three (3) year term with the option to renew two (2) additional one (1) year terms.
A total of 287 City employees across the Aviation, Community Development, Recreation Services, Finance and Public Works Departments require uniforms to help the city maintain a professional image and to clearly identify City workers to the public. Uniform services addressed by the contract include uniform rental, cleaning of uniforms and accessory items (e.g. floor mats, dust mops and shop towels). During the past three (3) years of the current Cintas agreement the cost of the uniform services for the departments included have been $215,154.00, $212,633.59, and $195,453.32 for FY20, FY21, and FY22 respectively.
In December 2020 the City was approached by Cintas with a price decrease from their original bid price if the City amended the renewal years to a three (3) year consecutive term. This amendment resulted in a cost saving of about $14,724 annually.
In April 2023 the City was notified that Cintas' agreement with the Omnia cooperative contract #R-BB-19002 was being amended and renewed for a final term effective May 1, 2023 through October 31, 2027. Within the final renewal period the unit pricing through the Omnia cooperative contract would increase 7.7%.
Cintas approached the City with this this news in April 2023 and offered to waive the 7.7% price increase if the City amended their current contract extending the agreement for an additional four (4) year term. The amended contract would be effective the date its signed and would terminate Octob...
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