Title
Consider a memorandum/resolution authorizing the procurement of a roll-off truck for the Solid Waste Division in the amount of $234,852.
Summary
DATE: January 17, 2023
TO: Kent Cagle, City Manager
FROM: Judith Tangalin, Executive Director of Finance
SUBJECT: Procurement of Roll-Off Truck for the Solid Waste Division
BACKGROUND AND FINDINGS:
Fleet Services is seeking approval to purchase a replacement roll-off truck for the Solid Waste Division. On November 1, 2022, one of the existing units was involved in a one vehicle accident that damaged the unit beyond economic repair and deemed a total loss by TML insurance. The damaged unit is a 2016 Autocar/Heil Roll-Off Truck with 166,000 miles. The insurance settlement amount is $100,426. The net cost to the City to replace the unit is $134,426.
The Solid Waste Commercial Division requires five roll-off trucks to meet customer demands and is currently operating in a reduced resource capacity.
THE ALTERNATIVES CONSIDERED:
1) Defer purchase of the roll-off truck, which would cause the division to continue to operate in a reduced resource capacity and possibly fail to meet long-term customer demands.
2) Purchase the roll-off truck to continue to provide effective services.
Which alternative is recommended? Why?
The second alternative is recommended to meet the divisions' mission in providing effective commercial roll-off dumpster service.
CONFORMITY TO CITY POLICY:
Purchases made through a cooperative contract are exempt from the competitive bidding process as stated in Texas Local Government Code (TLGC) section 271.102, subchapter F.
FINANCIAL IMPACT:
What is the amount of the expenditure in the current fiscal year? For future years?
Department
FY 2023
Public Works
$234,852.00
Total
$234,852.00
The purchase pricing from Chastang Enterprises, Inc. utilizing the Texas Association of School Boards (TASB) BuyBoard Cooperative is as follows:
Division
Make/Model
Units
Cost
Total Cost
SW ...
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