Title
Consider a memorandum/resolution authorizing a Letter of Agreement in an amount not to exceed $982,975, and a 5-year Annual Services Agreement in an amount not to exceed $141,089 with Aqua-Metric Sales Company for advanced water metering infrastructure.
Summary
DATE: January 17, 2023
TO: Kent Cagle, City Manager
FROM: Jeffery Reynolds, Executive Director of Public Works
SUBJECT: Authorize the execution of a Letter of Agreement and 5-year Annual Services Agreement with Aqua-Metric Sales Company for the advanced water metering infrastructure.
BACKGROUND AND FINDINGS:
On August 10, 2021, City Council approved the purchase of 5,000 smart water meters from Aqua-Metric Sales Company for the first phase of the water meter replacement program. During this Council meeting, City staff discussed the eventual automation of these meters to create an advanced metering infrastructure (AMI) pilot. During the installation of the 5,000 smart water meters, staff conducted extensive research to find an AMI system that will provide the best value and interface between the City's current billing system and the 5,000 Sensus iPERL water meters.
Aqua-Metric submitted a quote off the HGAC Buy purchasing cooperative contract No. WM09-20 in the amount of $1,009,548.76 to provide and install the Sensus Flexnet AMI system (which includes 5,000 radios and one base station installed at Bundrant Elevated Storage Tank), configure the system, provide training, and host and support the required software for one year. Aqua-Metric then provided the costs associated with continued software support and hosting services for subsequent years in the amounts of $27,371.90 for year two; $28,193.08 for year three; $29,038.87 for year four; and $29,910.02 for year five.
Funding for the AMI pilot is allocated in the Fiscal Year 2023 Water and Sewer CIP fund. A Letter of Agreement and an Annual Service Agreement with Aqua-Metric for the AMI pilot have been proposed.
THE ALTERNATIVES CON...
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