Title
Consider a memorandum/resolution approving the purchase/repairs of portable radios and mobile radios in an amount not to exceed $336,902.89.
Summary
DATE: January 17, 2023
TO: Kent Cagle, City Manager
FROM: Jim Kubinski, Fire Chief
SUBJECT: Purchase/Repairs of Portable and Mobile Radios
BACKGROUND AND FINDINGS:
The Killeen Fire Department has created a plan to replace 20% of our equipment inventory annually, to include our current inventory of portable handheld radios and mobile vehicle radios. The average expected lifespan of a radio is 5 to 7 years, with approximately 60% of our current inventory being over 5 years old. The associated quote will allow for the purchase of 23 new XL-400P portable handheld radios and 2 new XL-200M mobile vehicle radios, which are readily available through Dailey & Wells Communications Inc. state purchasing cooperative contract # H-GAC RA05-21 in the amount of $155,028.29 for portable radios and $18,614.44 for mobile radios. Also, based upon yearly average costs for 200 radios, KFD has budgeted for Dailey & Wells Inc. to provide parts, services, and repairs of our current inventory in the amount of $70,000.00. In conjunction with this purchase, Killeen Police Department requests to purchase 30 new XL-95 portable radios in the amount of $93,260.16 for a total PO of $336,902.89.
THE ALTERNATIVES CONSIDERED:
1: Purchase 53 portable radios, 2 mobile radios, and allow repairs through Dailey & Wells Communications Inc. state purchasing cooperative contract # H-GAC RA05-21
2: Not purchase the radios and repairs and continue the use of equipment that is nearing the end of it current usable life
Which alternative is recommended? Why?
Purchase of the portable radios, mobile radios, parts, and repairs is recommended for the most efficient use of City resources and the best option for obtaining the quantity needed to meet departmental operational and safety guidelines.
CONFORMITY TO CITY POLICY:
The City of Killeen ...
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