Title
Consider a memorandum/resolution awarding RFP# 22-46, HVAC and Lighting Replacement at Killeen Civic & Conference Center, to Parkhill for Architectural and Engineering Services in the amount of $157,500.
Summary
DATE: January 17, 2023
TO: Kent Cagle, City Manager
FROM: Leslie Hinkle, Executive Director of Community Development
SUBJECT: Award RFP# 22-46 for Architectural and Engineering Services for the HVAC and Lighting Replacement at the Killeen Civic & Conference Center (KCCC)
BACKGROUND AND FINDINGS:
The current Heating, Ventilation, Air Conditioning (HVAC) and lighting systems at the Killeen Civic & Conference Center are twenty years old and original to the building. Through ARPA funding, the HVAC system, interior, and exterior lighting is due to be replaced. This improvement will greatly increase energy efficiency and assist in reducing energy costs.
On August 28 and September 4, 2022, a request for proposals was advertised for architectural and engineering services for the HVAC and lighting replacement at the Killeen Civic and Conference Center. Nine firms responded to the RFP. A panel comprised of Purchasing, Engineering, and the Community Development Department staff evaluated each proposal on the following criteria:
* Previous successful planning and design experience for similar type projects
* Staff experience and team qualifications
* Appropriateness of proposed timeline
* Bonding/insurance capacity/history
* Availability and location of firm.
The proposed project will consist of:
* Discovery phase and assessment report
* Photometric study
* Schematic design
* Design development
* Construction documents
* Bidding assistance
* Construction observations
* Warranty closeout
The review panel interviewed the top three scoring firms. After the interviews were complete, the consensus of the review panel was to move forward into negotiations with Parkhill for professional services. The proposed timeframe for the architectural ...
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