Title
Consider a memorandum/resolution authorizing the procurement of six (6) emergency vehicles for the Fire Department in the amount of $5,901,954.
Summary
DATE: November 29, 2022
TO: Kent Cagle, City Manager
FROM: Judith Tangalin, Interim Executive Director of Finance
SUBJECT: Procurement of Six (6) Emergency Vehicles for the Fire Department
BACKGROUND AND FINDINGS:
The Fleet Department is seeking approval to purchase four replacement and two additional vehicles for the Fire Department. The Fire Department has 15 large vehicles and four of these vehicles are overdue for replacement. At the November 15, 2022, City Council Meeting, Council approved the issuance of a limited tax note (Ordinance #22-020) to facilitate replacement of these four large vehicles and purchase of an ambulance for the future new Fire Station #4. The four large vehicles being replaced average 21 years of age and 8,000 hours of run time.
The four vehicles to be replaced at this time are:
Year Model
Description
Qty.
1996
Pumper/Engine Truck|1010|2001
Pumper/Engine Truck|1010|2008
Aerial Ladder Truck|1010|
In addition to the above replacement vehicles, both an ambulance and a pumper/engine truck for the new Fire Station #4 are also required. The Fire Department submitted and was successful in obtaining an Assistance to Firefighters Grant (AFG) Federal Grant in the amount of $590,909.09 to be used towards the purchase of the pumper/engine for Fire Station #4.
THE ALTERNATIVES CONSIDERED:
1.) Defer purchase of Fire Department emergency vehicles.
2.) Purchase Fire Department emergency vehicles.
Which alternative is recommended? Why?
The second alternative is recommended to meet the department's mission, operate in the safest and most cost-effective manner, and obtain the needed vehicles for the new Fire Station #4.
CONFORMITY TO CITY POLICY:
Purchases made through a cooperative contract and sole source exemption are exempt from the competitive bidding process as stat...
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